Remote Executive Assistant & Researcher for Startups

Reef Assistants; Warszawa; On-site; PLN 55,104 - 75,768; Full time

Job summary

Reef Assistants is seeking a fully remote Executive Assistant to work with startup founders and CEOs of small to mid-size companies. Your day will mix research, summaries, and turning data into actionable insights, while learning to provide exceptional service.

Starting with an evaluation period and full support, you’ll grow into managing projects, travel planning, and coordinating events, progressively taking on more responsibility alongside ambitious ventures.

Qualifications

• Very good command of English.
• Full-time availability: ~6 hours/day, 30 hours/week (excluding breaks).
• Basic familiarity with Spreadsheets.
• Curious mindset & openness to learn.
• Ability to work independently with a proactive, solution-oriented approach.
• Strong interpersonal skills: supportive & empathetic.
• Reliability & great attention to detail.
• Excellent organizational skills & time management.
• Professional maturity from previous work experiences.
• Openness to constructive feedback.
• Strong communication skills: clear, concise, structured.
• Ability to adapt smoothly to internal processes and guidelines.

Responsibilities

• PRODUCTS: Research and compare items such as standing desks, Cloud Storage Solutions, portable AC units, various electronic devices & accessories, safety equipment, etc. to find the best options for clients.
• SERVICES: Find and compare services such as cleaning companies, nannies, lawyers, notaries, tax advisors, taxis, recording studios, international transfer apps, bank accounts, and tutors.
• TRAVEL: Research eSIM cards, schedule hairdresser appointments in Bali – navigate time zones and varying service levels (especially in Asia). As you grow in the role, you’ll take on more complex responsibilities, such as organizing full trips, booking hotels and flights, renting cars, and planning conference travel.
• BUSINESS (experienced assistants only): Design scalable processes, e.g., for onboarding new employees, organize workflows and team structures, scout opportunities for growth in places like Southeast Asia, brainstorm go‑to‑market ideas, research competitors, and look into potential partnerships or acquisitions.

Skills

English proficiency

Independent work

Interpersonal skills

Attention to detail

Time management

Organizational skills

Professional maturity

Open to feedback

Communication skills

Adaptability

Tools

Spreadsheets

Job description

Reef Assistants is seeking a fully remote Executive Assistant to work with startup founders and CEOs of small to mid-size companies. Your day will mix research, summaries, and turning data into actionable insights, while learning to provide exceptional service.

Starting with an evaluation period and full support, you’ll grow into managing projects, travel planning, and coordinating events, progressively taking on more responsibility alongside ambitious ventures.