Executive Assistant

BroadEngagement|; Poland; Remote; PLN 45,000 - 70,000; Full time

Job summary

Refindable is a digital marketing company offering automation, eCommerce, lead generation and growth solutions. This remote role supports the CEO, keeps the sales pipeline current, and helps with broader organizational tasks to enable strategic focus.

You will be hands-on, organized, and comfortable in a fast-paced environment, coordinating meetings and ensuring timely follow-ups across international clients.

Qualifications

• 2+ years in an EA, project coord or biz dev support role.
• Strong organizational and time management abilities.
• Excellent written and verbal communication in English and Spanish.
• Hands-on, proactive, and a self-starter with ownership mindset.
• Familiar with Notion, Google Workspace and CRM tools.

Responsibilities

• Keep the sales pipeline organized and up to date (CRM, follow-ups, scheduling).
• Coordinate meetings, calls, and agendas for business development.
• Track leads, opportunities and proposals with timely follow-ups.
• Help the CEO stay on deadlines, priorities and deliverables.
• Organize internal documents, notes and action items.
• Anticipate needs and proactively solve problems before they arise.
• Assist with admin or strategic tasks as needed.

Skills

Executive support

Organization

Time management

Communication

English & Spanish

Notion

CRMs

Tools

Notion

Google Workspace

CRMs

Job description

Refindableis a digital marketing company specializing in automation, eCommerce, lead generation, and growth that provides the keys for company improvements & development. We deliversuccess.

Aremote teamculture of friendly and easy-goingpeople that allow you to work from wherever you like knowing that your ideas and proposals are on the table.

At Refindable we redefine the way our clients grow as a company and organization using a variety of Skills in Marketing Automation on a whole new level. We know how each organization works and we are an integral part of their marketing efforts. As a team, we provide them with solutions to all their marketing needs.

Working with many companies based in the USA, Australia, and the EU & UK in the digital and outdoor retail space. We make our clients increase their revenue, contacts, and outreach. Driving their growth to the next level.

Job Description

This is a remote position.

We’re looking for a proactive, organized, and detail-oriented Executive Assistant to support our CEO. This person will play a key role in keeping our sales pipeline up to date and running smoothly, while also helping with broader organizational tasks that allow the CEO to focus on strategic priorities.

You’ll need to be hands-on, self-driven, and comfortable working in a fast-paced, dynamic environment.

Responsibilities

• Keep the sales pipeline organized and up to date (CRM, follow-ups, scheduling, etc.)
  
• Coordinate meetings, calls, and agendas related to business development
  
• Track and follow up on leads, opportunities, and proposals
  
• Help the CEO stay on top of deadlines, priorities, and key deliverables
  
• Support in organizing internal documents, notes, and action items
  
• Anticipate needs and proactively solve problems before they arise
  
• Assist with other admin or strategic tasks as needed
  

Requirements

• 2+ years of experience in a similar role (EA, Project Coordinator, Biz Dev Assistant, etc.)
  
• Strong organizational and time management skills
  
• Excellent communication skills, both written and verbal (English and Spanish)
  
• Proactive, self-starter, with a strong sense of ownership
  
• Comfortable using tools like Notion, Google Workspace, CRMs
  
• Ability to multitask, prioritize, and adapt in a fast-changing environment
  
• Bonus: experience in startups or digital/marketing agencies
  
• Be part of a Team that lives and loves flexibility but has the drive to become one of the best agencies working for Worldwide clients.