Remote Executive Assistant & Client Support Specialist

Voxidea-Stafi; Polska; Hybrid; PLN 212,000 - 289,000; Full time

Benefits offered by this job

Paid Time Off

Fully Remote

Wellness Support

Exclusive Learning Access

Long-Term Opportunities

Job summary

Voxidea-Stafi is hiring an Executive Assistant for C-Level Executives to deliver exceptional administrative support and top-tier client service. You will manage calendars, coordinate travel, track expenses, and handle communications from a fully remote setup.

The ideal candidate is bilingual in English and Spanish, highly organized, and proficient in MS Office and Google Workspace, with discretion and confidentiality. Latin America residency and a reliable laptop are required.

Qualifications

• Experience as Executive Assistant to C-level executives or in a similar role.
• Fluent in English (C1+) and Spanish, spoken and written.
• Excellent organizational and time-management skills.
• Proficient in MS Office and Google Workspace.
• Strong verbal and written communication abilities.
• Discretion, confidentiality, and proactive problem solving.

Responsibilities

• Serve as the primary point of contact between executives, employees, clients, and external partners.
• Manage executives’ calendars, schedule meetings, and coordinate travel arrangements.
• Track expenses and prepare detailed reports on a regular basis.
• Handle client inquiries, provide accurate information, and deliver outstanding customer service.
• Maintain organized filing systems and oversee office-related inventory.
• Take minutes during meetings and assist with client-facing communications.
• Manage social media platforms, billing, and invoicing if required.
• Coordinate social and networking events for clients and team members.

Skills

Executive support

Calendar management

Travel coordination

Expense tracking

Customer service

Communication

Discretion & confidentiality

Education

High school diploma

Bachelor’s degree

Tools

MS Office

Google Workspace

Job description

Voxidea-Stafi is hiring an Executive Assistant for C-Level Executives to deliver exceptional administrative support and top-tier client service. You will manage calendars, coordinate travel, track expenses, and handle communications from a fully remote setup.

The ideal candidate is bilingual in English and Spanish, highly organized, and proficient in MS Office and Google Workspace, with discretion and confidentiality. Latin America residency and a reliable laptop are required.