Remote Administrative Assistant – Spanish Bilingual

Kalamazoo Figure Skating Club; Poland; Remote; PLN 40,000 - 50,000; Full time

Benefits offered by this job

Comprehensive on-the-job training

Job summary

A regional sports organization in Poland is seeking a highly organized Executive Assistant to support its executive leadership. The successful candidate will manage complex schedules, handle confidential information, and ensure efficient departmental operations. Required qualifications include proven experience as an Executive Assistant, advanced proficiency in Google Suite and MS Office, and outstanding communication skills. Attention to detail and a proactive mindset are essential for success in this role.

Qualifications

• Proven experience as an Executive Assistant or Virtual Assistant.
• Strong problem-solving and decision-making abilities.
• Demonstrated ability to handle confidential information with discretion.

Responsibilities

• Managing complex calendar scheduling and travel arrangements.
• Preparing and organizing meeting materials and follow-up items.
• Taking detailed meeting minutes and maintaining accurate records.
• Coordinating and organizing company meetings, events, and celebrations.

Skills

Advanced proficiency in Google Suite

Expert knowledge of MS Office

Outstanding written and verbal communication skills

Exceptional organizational and time management capabilities

Proactive mindset with ability to work independently

Education

Bachelor's degree in Business, Marketing, or Communications

Tools

Asana

CRM tools

Analytics tools

Job description

About the Role

We are seeking a highly organized and professional Executive Assistant to provide comprehensive support to our executive leadership. The ideal candidate will be detail-oriented, proactive, and skilled in managing complex schedules while maintaining strict confidentiality.

Note to applicants: Please include the phrase "Vision without traction is merely hallucination" at the top of your cover letter.

Key Responsibilities

• Managing complex calendar scheduling and travel arrangements
• Preparing and organizing meeting materials and follow-up items
• Taking detailed meeting minutes and maintaining accurate records
• Drafting and revising correspondence and documents

Administrative Leadership

• Coordinating and organizing company meetings, events, and celebrations
• Managing sensitive information with strict confidentiality
• Preparing comprehensive weekly, monthly, and quarterly reports
• Ensuring smooth departmental operations through daily administrative oversight

Required Qualifications

• Proven experience as an Executive Assistant or Virtual Assistant
• Advanced proficiency in Google Suite (Gmail, Drive, Docs, Sheets, Slides, Forms, Calendar, Sites, Hangouts)
• Expert knowledge of MS Office and modern business applications (Asana, CRM tools, Analytics)
• Outstanding written and verbal communication skills
• Demonstrated ability to handle confidential information with discretion
• Exceptional organizational and time management capabilities
• Strong problem-solving and decision-making abilities
• Proactive mindset with ability to work independently
• Excellence in interpersonal relations and customer service approach

Preferred Qualifications

• Bachelor's degree in Business, Marketing, or Communications (training will be provided for the right candidate)

Additional Information

We offer comprehensive on-the-job training for specific tools and processes. The successful candidate will be someone who demonstrates attention to detail, adaptability, and a commitment to excellence.