05. Executive Assistant & Client Support Specialist | Fully Remote | USD Payment

Voxidea-Stafi; Polska; Hybrid; PLN 212,000 - 289,000; Full time

Benefits offered by this job

Paid Time Off

Fully Remote

Wellness Support

Exclusive Learning Access

Long-Term Opportunities

Job summary

Voxidea-Stafi is hiring an Executive Assistant for C-Level Executives to deliver exceptional administrative support and top-tier client service. You will manage calendars, coordinate travel, track expenses, and handle communications from a fully remote setup.

The ideal candidate is bilingual in English and Spanish, highly organized, and proficient in MS Office and Google Workspace, with discretion and confidentiality. Latin America residency and a reliable laptop are required.

Qualifications

• Experience as Executive Assistant to C-level executives or in a similar role.
• Fluent in English (C1+) and Spanish, spoken and written.
• Excellent organizational and time-management skills.
• Proficient in MS Office and Google Workspace.
• Strong verbal and written communication abilities.
• Discretion, confidentiality, and proactive problem solving.

Responsibilities

• Serve as the primary point of contact between executives, employees, clients, and external partners.
• Manage executives’ calendars, schedule meetings, and coordinate travel arrangements.
• Track expenses and prepare detailed reports on a regular basis.
• Handle client inquiries, provide accurate information, and deliver outstanding customer service.
• Maintain organized filing systems and oversee office-related inventory.
• Take minutes during meetings and assist with client-facing communications.
• Manage social media platforms, billing, and invoicing if required.
• Coordinate social and networking events for clients and team members.

Skills

Executive support

Calendar management

Travel coordination

Expense tracking

Customer service

Communication

Discretion & confidentiality

Education

High school diploma

Bachelor’s degree

Tools

MS Office

Google Workspace

Job description

Ready to grow your career from home? Your future begins here.

Voxidea connects bilingual Latin American professionals to rewarding, fully remote opportunities with U.S.-based companies.

We’re hiring aExecutive Assistant for C-Level Executiveto provide exceptional administrative support to senior-level managers while ensuring excellent service to our clients.

What You’ll Do:

• Serve as the primary point of contact between executives, employees, clients, and external partners.
• Manage executives’ calendars, schedule meetings, and coordinate travel arrangements.
• Track expenses and prepare detailed reports on a regular basis.
• Handle client inquiries, provide accurate information, and deliver outstanding customer service.
• Maintain organized filing systems and oversee office-related inventory.
• Take minutes during meetings and assist with client-facing communications.
• Manage social media platforms, billing, and invoicing if required.
• Coordinate social and networking events for clients and team members.

Our Ideal Candidate:

• Has proven experience as an Executive Assistant to C-level Executives, Client Support Specialist, or in a similar role.
• Is bilingual in English (C1 or higher) and Spanish, both spoken and written.
• Excels in organizational and time-management skills.
• Is proficient in MS Office, Google Workspace, and other office tools.
• Demonstrates excellent verbal and written communication skills.
• Maintains discretion, confidentiality, and a proactive approach to problem-solving.
• Holds at least a high school diploma or bachelor’s degree.
• Permanently resides in Latin America.
• Owns a reliable laptop (Windows or Mac, 2017 or newer) with a stable internet connection.

Why You’ll Love Working with Us

• Long-Term Opportunities: Build a lasting professional relationship with us.
• Fully Remote: Work from the comfort of your home—no onsite travel required.
• Paid Time Off: Enjoy 2 weeks of paid leave and U.S. holiday recognition.
• Wellness Support: Access in-house psychological and wellness coaching services.
• Holistic Growth: Free access to coaching programs that support your personal and professional development.
• Exclusive Learning Access: Unlock free access to over 200 continuous improvement courses.

Take the next step in your career with Voxidea.