Remote Administrative Assistant — Organized, Proactive Support

Western Security; Poland; Remote; PLN 52,000 - 64,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Flexible work schedule

Hybrid work options where applicable

401(k) retirement plan

Job summary

Western Security is seeking a highly organized Administrative Assistant to provide comprehensive administrative and clerical support for our team in a remote role. The ideal candidate will manage schedules, coordinate meetings, handle correspondence, maintain records, prepare documents, and support day-to-day office operations while upholding confidentiality and professional service.

Strong communication, attention to detail, and proficiency with Microsoft Office are essential; prior experience

Qualifications

• High school diploma or equivalent required.
• Associate's or bachelor's degree in business administration, office administration, or a related field is preferred.
• 1–3 years of administrative, clerical, office, or customer-service experience preferred.
• Strong verbal and written communication skills.
• Excellent organizational and time-management abilities.
• Strong attention to detail and accuracy.
• Ability to prioritize multiple tasks and meet deadlines.
• Proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint, or comparable productivity software.
• Ability to learn new software, databases, and office systems quickly.
• Professional demeanor and strong interpersonal skills.
• Ability to maintain confidentiality and exercise sound judgment.

Responsibilities

• Provide day-to-day administrative and clerical support to management and staff.
• Answer, screen, and direct telephone calls and respond to emails and other correspondence.
• Draft, format, proofread, and distribute letters, reports, presentations, memos, and other documents.
• Maintain organized electronic and physical filing systems.
• Enter, update, and maintain accurate information in databases, spreadsheets, and company systems.
• Prepare and organize documents, forms, records, and reports.
• Order and maintain office supplies and equipment.
• Monitor incoming and outgoing mail, packages, and deliveries.
• Assist with photocopying, scanning, printing, filing, and other general office tasks.

Skills

Verbal and written communication

Organizational skills

Time management

Confidentiality

Multitasking

Professional demeanor

Customer service mindset

Teamwork

Education

High school diploma or equivalent

Associate's or bachelor's degree in business administration or related field

Tools

Microsoft Office

Email management

Job description

Western Security is seeking a highly organized Administrative Assistant to provide comprehensive administrative and clerical support for our team in a remote role. The ideal candidate will manage schedules, coordinate meetings, handle correspondence, maintain records, prepare documents, and support day-to-day office operations while upholding confidentiality and professional service.

Strong communication, attention to detail, and proficiency with Microsoft Office are essential; prior experience