Purchase Order Administrator

Össur; Szczecin; On-site; PLN 60,000 - 90,000; Full time

Job summary

ForMotion is seeking a Purchase Order Administrator to ensure smooth purchase orders from placement to delivery. You will collaborate with clinics, suppliers, and internal teams to resolve day-to-day purchasing questions and improve how we work.

The role requires strong organizational skills, English proficiency, and experience with ERP systems such as Microsoft Dynamics NAV/Business Central. An eye for detail and the ability to work in a fast-moving environment are essential.

Qualifications

• Experience in purchasing, procurement support, customer service or supply chain.
• ERP systems experience, especially Microsoft Dynamics NAV/Business Central.
• Strong organizational and administrative skills with attention to detail.
• Proficient with Microsoft Office tools.
• Strong written and spoken English.

Responsibilities

• Manage purchase orders from order to delivery, ensuring accuracy and progress.
• Stay connected with suppliers, follow up on confirmations, delivery dates and outstanding orders.
• Be a reliable contact for clinics, assisting with purchasing questions and keeping them updated on orders.
• Solve day-to-day order and supply issues, including discrepancies and product changes.
• Help maintain product availability through inventory replenishment and stock visibility.
• Monitor and resolve issues in EDI transactions and master data to keep processes smooth.
• Contribute ideas to improve and automate Purchase-to-Pay processes and workflows.

Skills

Purchasing experience

ERP systems

Organizational skills

MS Office

English proficiency

Nordic language knowledge

Tools

Microsoft Dynamics NAV

Microsoft Dynamics 365 Business Central

Job description

Helping clinics get what they need, when they need it

At ForMotion, our clinics depend on reliable supply and smooth purchasing processes to provide the best possible support to their patients. As our Purchase Order Administrator , you will play an important role behind the scenes, making sure purchase orders move smoothly from placement through to delivery.

You will work closely with our clinics, suppliers and internal teams, solving day-to-day purchasing questions, following up on orders and helping us continuously improve the way we work.

What you’ll do

• Manage purchase orders from order to delivery , making sure they are accurate and progress smoothly.

• Stay connected with our suppliers , following up on confirmations, delivery dates and outstanding orders.

• Be a reliable point of contact for our clinics , helping with purchasing questions and keeping them updated on their orders.

• Solve day-to-day order and supply issues , from discrepancies and product changes to discontinued items.

• Help keep products available when they’re needed , supporting inventory replenishment and stock availability.

• Keep our purchasing processes running smoothly , monitoring EDI transactions and helping resolve system or master data issues.

• Help us work smarter , contributing ideas to improve and automate our Purchase-to-Pay processes and ways of working.

What you’ll bring
You are organized, service-minded and comfortable working with detail in a fast-moving environment. You enjoy solving problems and collaborating with different teams and suppliers.

Ideally, you bring:

• Experience in purchasing, procurement support, customer service, supply chain or a related area. Whether gained through work or education, you bring the practical skills and mindset to succeed in this role.

• Experience with ERP systems such as Microsoft Dynamics NAV, Business Central or similar.

• Strong organizational and administrative skills with good attention to detail.

• Good Microsoft Office skills.

• Strong written and spoken English.

• Knowledge of a Nordic language or French is an advantage. Feel Good. Grow. Be Inspired.

At ForMotion, we want you to Feel Good about the contribution you make, Grow by learning and improving how we work, and Be Inspired by being part of an organization focused on helping people live a Life Without Limitations.

You’ll join an international environment where collaboration, customer focus and continuous improvement are part of how we work every day.