Project Specialist (Partner Programs)

Allegro; Warszawa; On-site; PLN 120,000 - 180,000; Full time

Benefits offered by this job

Flexible hours

Office in Warsaw

Cafeteria plan

English classes

Autonomy

Job summary

Allegro in Warsaw seeks a focused contributor for the Partner Programs team to support international expansion for marketplace partners. You will coordinate internal processes and collaborate with multiple teams to drive seller experience and compliance.

Ideal candidates have strong organizational skills, fluency in English and Polish, and experience in project/operations coordination with a data-driven mindset. The role offers office-based work with flexible hours and a range of benefits.

Qualifications

• Experience coordinating projects, programs or operations.
• Ability to work with multiple stakeholders across teams.
• Strong organizational and communication skills.

Responsibilities

• Execute well-defined operational tasks within the Partner Programs team to support international growth.
• Collaborate with project managers, business owners and cross-functional teams to ensure alignment.
• Support operational implementation of Partner Programs initiatives, including materials and dependencies.
• Coordinate Partner Compliance activities and maintain documentation.
• Monitor progress and escalate risks or delays to the Project Manager or Team Manager.
• Organize and maintain key project resources, meeting notes and roadmaps.
• Maintain internal documentation and guidelines for clarity and quality.
• Support reporting by updating dashboards and providing data-driven insights.

Skills

Project coordination

Operations management

Stakeholder management

Data analysis

Communication

English fluency

Polish language

Problem solving

Tools

Excel

Google Sheets

BI tools

Job description

We are part of the Partner Programs (CE-3) team, responsible for one of Allegro’s key strategic initiatives: supporting partners in expanding their businesses internationally. The team focuses on scaling cross-border GMV by expanding export selection, enabling partners across CE-3 markets, supporting new market launches, and ensuring partners can operate in compliance with local and EU requirements.

In this role, you will support the development, coordination, and improvement of internal processes that help partners grow their international sales. You will collaborate with multiple teams across the organization, ensuring smooth execution of key initiatives and continuous enhancement of the partner experience.

Your responsibilities:

Project operational support

• Execute well-defined operational tasks within the Partner Programs team, supporting projects and initiatives that enhance the seller experience and enable international growth.
• Collaborate with project managers, business owners, and cross-functional teams (Smart!, Pricing, Legal, Compliance, etc.) to ensure alignment and smooth communication across initiatives.
• Support the operational implementation of Partner Programs initiatives, including preparing materials, coordinating actions, following up on dependencies, and ensuring agreed next steps are completed.
• Support Partner Compliance initiatives by coordinating operational activities, maintaining processes and documentation, and helping ensure that partners and internal teams have the information needed to meet applicable requirements.
• Monitor the progress of assigned activities, identify potential issues or delays, and escalated risks or deviations to the Project Manager or Team Manager.

Documentation management

• Organize and maintain key project resources, including meeting notes, roadmaps, progress reports, and task lists, ensuring they remain accurate and up to date.
• Maintain and review internal documentation, presentations, and guidelines to ensure clarity, quality, and adherence to organizational standards.

Reporting & analysis

• Maintain and update the team’s reporting framework to track project health and seller performance metrics.
• Analyze data, gather team feedback, and translate insights into recommendations that improve processes, partner experience, and operational efficiency.
• Support the preparation of project plans, timelines, and operational updates by providing relevant data and insights.

This role might be a great fit if you:

• Are fluent in English (C1+) and Polish (native level).
• Have experience working in a project, program, operations, or process coordination role.
• Are interested in e-commerce and international marketplace development.
• Have experience working with multiple internal stakeholders.
• Have a structured, process-oriented mindset and enjoy improving how things work.
• Demonstrate strong organizational skills and the ability to manage multiple priorities.
• Are comfortable taking ownership of tasks and driving them to completion.
• Communicate clearly and can build logical arguments based on facts and data.
• Are proactive and solution-oriented, and comfortable working in a dynamic environment where processes evolve.
• Are able to facilitate collaboration and alignment between stakeholders.
• Experience selling on Allegro or supporting marketplace sellers.
• Experience working with data, dashboards, or basic analytical tools (e.g. Excel, Google Sheets, BI tools).
• Experience preparing presentations, documentation, or analytical reports.

What we offer:

• Flexible working hours in an office-first model (4/1) that depend on you and your team. Starting later or finishing earlier? No problem! Work hours keep pace with our lifestyles and can start between 7 a.m. and 10 a.m.
• Well-located office in Warsaw (with fully equipped kitchens and bicycle parking facilities) and excellent working tools (height-adjustable desks, interactive conference rooms)
• A wide selection of fringe benefits in a cafeteria plan - you choose what you like (e.g. medical, sports or lunch packages, insurance, purchase vouchers)
• English classes that we pay for related to the specific nature of your job
• Working in a team you can always count on - we have on board top-class specialists and experts in their areas of expertise
• A high degree of autonomy in terms of organizing your team’s work; we encourage you to develop continuously and try out new things.