Senior Executive Assistant

Allegro.eu S.A.; Warszawa; On-site; PLN 120,000 - 180,000; Full time

Benefits offered by this job

Flexible hybrid hours

Annual performance bonus

Well-located offices

Cafeteria plan

Training budget

Volunteer day off

Social events

Job summary

Allegro.eu S.A. is seeking a Senior Executive Assistant to join the Executive Office in Warsaw. You will be a trusted operational partner to the CEO, driving efficiency and enabling focus on high-impact initiatives.

Beyond calendar management, you will support internal processes, draft executive communications, and coordinate with the top leadership and external stakeholders. This role demands discretion, strategic thinking, and international experience.

Qualifications

• Minimum of 3 years of experience supporting Executive Members, preferably internationally.
• Polish and English level C1 or higher.
• Absolute discretion and a track record of confidentiality.
• Proactive, goal-driven mindset with strong ownership.

Responsibilities

• Serve as trusted partner between CEO/Executive Team and stakeholders, managing communications.
• Manage complex executive calendars, meetings, and scheduling conflicts.
• Provide strategic support, briefings, and data-driven recommendations.
• Draft and manage executive communications, agendas, reports, and presentations.
• Oversee high-priority projects and track progress against deadlines.
• Collaborate with Executive Office Manager to distribute tasks efficiently.

Skills

Executive support

Calendar management

Stakeholder management

Data analysis

Project management

Communication skills

Discretion

Confidentiality

Tools

Microsoft Office

Presentation tools

Excel

Job description

We are seeking a Senior Executive Assistant to join the Executive Office at Allegro. In this pivotal role, you will act as a trusted operational partner to our CEO, driving leadership efficiency and allowing them to focus on high-impact initiatives.

Going far beyond traditional calendar management, you will provide substantive support, optimize internal processes, and work closely with the Manager of the Executive Office. As a key representative of the CEO’s office, you will interface directly with Allegro's top leadership and external stakeholders.

Your main responsibilities:

Business Partnership: Serve as a trusted partner and the primary point of contact between the CEO/Executive Team and internal/external stakeholders, managing communications and ensuring seamless coordination.

Strategic Support: Conduct regular briefings and debriefings with the CEO, provide data-backed recommendations, filter topics, and evaluate meeting requests to optimize the CEO's time.

Process Coordination: Structure internal processes, collaborate closely with the Executive Team, and brief external partners.

Representation: Represent the CEO and the company with high professionalism and cultural awareness, leveraging industry knowledge and networks.

Core Administration: Manage complex Executive calendars, prioritize meetings, and handle scheduling conflicts with efficiency and diplomacy.

Communications & Materials: Draft, review, and manage executive-level communications, agendas, reports, and presentations.

Project Management: Oversee high-priority projects, tracking progress and ensuring organizational objectives and deadlines are met.

Team Alignment: Work closely with the Executive Office Manager to distribute tasks efficiently and maintain an organized, effective work agenda.

This is the right job for you if you have:

Minimum of 3 years of experience supporting Executive Members, preferably in an international environment.

Proven experience in e-commerce is a plus.

Professional and emotional maturity.

High level of motivation and hunger for growth.

Proactive, goal-driven, and business-oriented mindset with a strong sense of ownership.

Exceptional interpersonal skills – a true "people person" with absolute sincerity, openness, and high personal culture.

Absolute discretion and an impeccable track record of maintaining strict confidentiality.

High level analytical skills and experience with data collection and analysis.

Openness to continuous learning and flexibility in a dynamic environment.

Polish and English level min. C1.

Driving licence cat. B.

What we offer:

• Flexible working hours in a hybrid model (4/1) - our hours can start between 7:00 a.m. and 10:00 a.m. We also have 30 days of occasional remote work.
• Annual bonus based on your annual performance and company results.
• Well-located offices (with e.g. fully equipped kitchens, bicycle parking, terraces full of greenery) and excellent work tools (e.g., raised desks, ergonomic chairs, interactive conference rooms).
• A wide selection of fringe benefits in a cafeteria plan - you choose what you like (e.g. medical, sports or lunch packages, insurance, purchase vouchers).
• A training budget, inter-team tourism and an internal learning platform where you will find multiple trainings.
• An additional day off for volunteering, which you can use alone, with a team, or with a larger group of people connected by a common goal.
• Social events for Allegro people - Spin Kilometers, Family Day, Fat Thursday, and many other occasions we enjoy.
  And that's just the beginning! You can read more about the benefits here .
  #goodtobehere means that:
• You will shape the future of e-commerce - creating innovative, pioneering solutions that set new market standards. We have over 21 million active buyers across 6 countries and collaborate with more than 164k Partners.
• You will join a team you can always count on - we have on board top-class specialists who have sharing knowledge, experience, and best practices in their DNA. Want to get to know them better? Listen to the Allegro Podcast .
• You will be part of a team that always aims to stay one step ahead of the market - we act quickly, dynamically, and at the highest level, because only then we can genuinely shape the future of e-commerce.
• You will build your own development path - with access to diverse business areas, large-scale international projects, internal mobility, inter-team tourism, and regular feedback from your manager, you will drive your growth.
• You will see that mistakes are opportunities to learn - we believe that no matter how well we execute, we can always get better.