Project Reporting & Administrative Specialist

Bechtel Corporation; Kopalino; On-site; PLN 128,000 - 167,000; Full time

Benefits offered by this job

Medical insurance

Life insurance

Wellbeing program

Employee referral bonus

Job summary

Bechtel is seeking an Administrative Reporting Assistant in Poland to support the AP1000 Supply Chain team. You will maintain project records, prepare routine reports, and assist with data accuracy across project systems, enabling effective project execution.

You will collaborate with Supply Chain, Project Controls, Engineering, and Construction teams to ensure timely reporting and robust document management, contributing to project success.

Qualifications

• Bachelor's degree (or international equivalent) required.
• 2-5 years of administrative support, reporting, data management, or project coordination preferred.
• Experience with Microsoft Office and reporting tools strongly preferred.

Responsibilities

• Maintains project records, databases, reports, and trackers.
• Prepares routine reports, presentations, dashboards, and status updates.
• Supports data entry, validation, and maintenance of project systems.
• Assists with meeting agendas, minutes, and action logs.
• Tracks project actions and reporting requirements with stakeholders.
• Supports document control, filing, archiving, and version control.
• Gathers data for management reporting and project reviews.
• Coordinates meeting logistics and training records.
• Identifies data discrepancies and escalates issues.
• Supports audits, reviews, and lessons learned activities.

Skills

Administrative

Data management

Communication

Coordination

Document control

Education

Bachelor's degree

Tools

Microsoft Office

Project information systems

Reporting tools

Job description

Bechtel is seeking an Administrative Reporting Assistant in Poland to support the AP1000 Supply Chain team. You will maintain project records, prepare routine reports, and assist with data accuracy across project systems, enabling effective project execution.

You will collaborate with Supply Chain, Project Controls, Engineering, and Construction teams to ensure timely reporting and robust document management, contributing to project success.