Administrative Reporting Assistant

Bechtel Corporation; Kopalino; On-site; PLN 128,000 - 167,000; Full time

Benefits offered by this job

Medical insurance

Life insurance

Wellbeing program

Employee referral bonus

Job summary

Bechtel is seeking an Administrative Reporting Assistant in Poland to support the AP1000 Supply Chain team. You will maintain project records, prepare routine reports, and assist with data accuracy across project systems, enabling effective project execution.

You will collaborate with Supply Chain, Project Controls, Engineering, and Construction teams to ensure timely reporting and robust document management, contributing to project success.

Qualifications

• Bachelor's degree (or international equivalent) required.
• 2-5 years of administrative support, reporting, data management, or project coordination preferred.
• Experience with Microsoft Office and reporting tools strongly preferred.

Responsibilities

• Maintains project records, databases, reports, and trackers.
• Prepares routine reports, presentations, dashboards, and status updates.
• Supports data entry, validation, and maintenance of project systems.
• Assists with meeting agendas, minutes, and action logs.
• Tracks project actions and reporting requirements with stakeholders.
• Supports document control, filing, archiving, and version control.
• Gathers data for management reporting and project reviews.
• Coordinates meeting logistics and training records.
• Identifies data discrepancies and escalates issues.
• Supports audits, reviews, and lessons learned activities.

Skills

Administrative

Data management

Communication

Coordination

Document control

Education

Bachelor's degree

Tools

Microsoft Office

Project information systems

Reporting tools

Job description

• Relocation Authorized: National - Single
• Telework Type: Full-Time Office/Project
• Work Location: Lubiatowo
• Salary Range: 128,400 - 166,700 PLN annually (salary range is based on market data; final salary offered is determined by education, experience, and qualifications of the applicant.)
• For IA reqs only : “International Assignee pay would be based upon home country currency as applicable under Polish labor law and Bechtel policy”.

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report.

Project Overview

Bechtel and Westinghouse Electric Company have partnered to deliver the first AP1000 nuclear power reactors in Poland for our customer, the "Polish Entity Polskie Elektrownie Jadrowe (PEJ)". Bechtel will be the Engineering, Procurement, and Construction (EPC) contractor for the project. As the EPC, our responsibilities will include providing the design for the Turbine Island and Balance of Plant as well as the construction of the entire facility. This is a one-of-a-kind opportunity, and we are looking for the talent that will help expand Poland’s nuclear base and build a strong and long-lasting energy future for generations to come. This position is subject to U.S. Department of Energy (DOE) regulations at 10 CFR Part 810 (Part 810), which govern the transfer of hardware, materials, and technology to support the construction and operation of commercial nuclear power plants overseas.

Job Summary

The Administrative Reporting Assistant provides administrative, reporting, and data management support to the Poland AP1000 Supply Chain team. The role is responsible for maintaining project records, preparing routine reports and presentations, supporting data accuracy within project systems, and coordinating administrative activities to support effective project execution.

Working with Supply Chain, Project Controls, Engineering, Construction, and other project stakeholders, the Administrative Reporting Assistant supports reporting requirements, document management, meeting coordination, and data tracking activities. The role contributes to project objectives through accurate record keeping, timely reporting, and effective administrative support.

Major Responsibilities

• Maintains project records, databases, reports, and trackers to support Supply Chain and project execution activities.
• Prepares routine reports, presentations, dashboards, and status updates using project data and information provided by stakeholders.
• Supports data entry, validation, and maintenance of information within project systems and reporting tools.
• Assists with the preparation and distribution of meeting agendas, minutes, action logs, and project communications.
• Tracks project actions, commitments, and reporting requirements, following up with stakeholders as necessary.
• Supports document control activities, including filing, archiving, version control, and records management.
• Assists with the collection, compilation, and formatting of data for management reporting and project reviews.
• Coordinates administrative activities, including meeting logistics, training records, and reporting schedules.
• Identifies data discrepancies and escalates issues impacting report accuracy or data quality.
• Supports audits, reviews, lessons learned activities, and other project reporting requirements.

Education And Experience Requirements

• Bachelor's degree (or international equivalent) and 2-5 years of relevant experience or 6-9 years of relevant work experience in administrative support, reporting, data management, project coordination, or a related field.
• Experience using Microsoft Office applications, reporting tools, and project information systems preferred.
• Experience supporting project teams in engineering, construction, infrastructure, energy, or industrial environments is desirable.

Required Knowledge And Skills

Reporting & Data Management

Experience collecting, maintaining, analysing, and presenting project data in a clear and accurate manner.

Administrative & Organisational Skills

Strong organisational skills with the ability to manage multiple priorities, maintain records, and support project activities.

Communication & Coordination

Effective written and verbal communication skills with the ability to work across multidisciplinary project teams.

Systems & Document Control

Working knowledge of Microsoft Office applications and electronic document management and reporting systems.

Total Rewards/Benefits

For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards

• (i) comprehensive medical insurance that includes national medical service with hospitalization coverage and international travel insurance
• (ii) group life insurance
• (iii) mental and physical health benefits such as a wellbeing program and Multisport Card
• (iv) partial reimbursement of corrective glasses
• (v) an employee referral bonus program
• Additionally, employees may receive discretionary bonuses on an annual basis.

Diverse Teams Build The Extraordinary

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably.

Non-Discriminatory Recruitment Process

Bechtel is committed to a non-discriminatory recruitment process. All job advertisements and titles are gender neutral. We do not ask candidates about their current or previous pay.

Equal Opportunity Employer

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to [e-mail]