Project Coordinator

HW3; Województwo opolskie; On-site; PLN 120,000 - 180,000; Full time

Job summary

HW3 is seeking a highly organized Project Coordinator for a large-scale industrial construction project in Nysa, Poland. This fully on-site B2B / Freelance role is 6+ months, 40 hours per week, with ASAP start.

You will support Project Managers with planning, reporting, risk tracking, and stakeholder coordination to keep the project aligned and on track. Ideal candidates have 2–3 years in project coordination or PMO support, strong Polish and English communication, and familiarity with MS Office

Qualifications

• 2–3 years of experience in project coordination, administration, or PMO support.
• Bachelor's degree in Business, Engineering, Project Management, Operations, or a related field.
• Strong Polish and English communication skills.
• Experience with Microsoft Excel, PowerPoint, Word, Outlook, and Teams.
• Experience with Microsoft Planner and Aconex is advantageous.
• Technical, engineering, construction, infrastructure, industrial, or technology project experience is preferred.
• PMP, CAPM, PRINCE2, Agile, or Scrum training is advantageous.

Responsibilities

• Coordinate project activities, milestones, deliverables, and dependencies.
• Track project progress, timelines, actions, risks, and issues.
• Coordinate with internal teams, customers, vendors, contractors, and stakeholders.
• Support Project Managers with project planning and readiness.
• Prepare status reports, action logs, risk registers, meeting minutes, and project documentation.
• Monitor follow-up actions and project blockers.
• Support project reviews, audits, and governance activities.
• Assist with project reporting, dashboards, and continuous improvement initiatives.

Skills

Organisational skills

Analytical skills

Problem-solving

Communication skills (Polish & English

PMO support experience

Stakeholder coordination

Team coordination

PM certifications training (PMP CAPM,6

Education

Bachelor's degree in Business

Bachelor's degree in Engineering

Bachelor's degree in Project Management

Bachelor's degree in Operations

Related field

Tools

Microsoft Excel

PowerPoint

Word

Outlook

Teams

Microsoft Planner

Aconex

Job description

Project Coordinator | Nysa, Poland | B2B / Freelance

We’re looking for a highly organised and proactive Project Coordinator to support a large-scale industrial construction project in Nysa, Poland.

This is a 6+ month, fully on-site B2B project, ideal for someone with 2–3 years of project coordination, project administration, or PMO support experience.

You’ll support Project Managers and project teams with planning, scheduling, documentation, reporting, risk tracking, and stakeholder coordination, helping ensure projects stay organised, aligned, and on track.

Contract: B2B / Freelance

Duration: 6+ months

Hours: 40 hours/week

Work: Fully on-site

Start: ASAP

Key Responsibilities

• Coordinate project activities, milestones, deliverables, and dependencies
• Track project progress, timelines, actions, risks, and issues
• Coordinate with internal teams, customers, vendors, contractors, and stakeholders
• Support Project Managers with project planning and readiness
• Prepare status reports, action logs, risk registers, meeting minutes, and project documentation
• Monitor follow-up actions and project blockers
• Support project reviews, audits, and governance activities
• Assist with project reporting, dashboards, and continuous improvement initiatives
• 2–3 years of experience in project coordination, project administration, PMO support, or a similar project environment
• Experience coordinating multiple activities, priorities, and stakeholders
• Strong organisational, analytical, and problem-solving skills
• Experience with Microsoft Excel, PowerPoint, Word, Outlook, and Teams
• Experience with project tools such as Microsoft Planner and Aconex is advantageous
• Technical, engineering, construction, infrastructure, industrial, or technology project experience is preferred
• Bachelor's degree in Business, Engineering, Project Management, Operations, or a related field
• Strong Polish and English communication skills
• PMP, CAPM, PRINCE2, Agile, or Scrum training is advantageous

If you're currently working as a Project Coordinator, Project Administrator, Project Assistant, PMO Coordinator, PMO Specialist, Project Support Specialist, Project Specialist, or Junior Project Manager and are open to a new B2B project, I'd be interested in speaking with you.