Project Coordinator

NES Fircroft; Województwo opolskie; On-site; PLN 120,000 - 180,000; Full time

Job summary

NES Fircroft is seeking a highly organized Project Coordinator to support planning, execution, and delivery of multiple projects across our client base. You will coordinate activities, prepare reports, and maintain governance documentation while liaising with internal teams and external stakeholders.

The role requires 2–3 years of related experience, strong MS Office and PM tools skills, and professional English communication. Polish location with standard office hours.

Qualifications

• Bachelor's degree in a related field.
• 2-3 years of project coordination or PMO support experience.
• Experience juggling multiple projects and stakeholders.
• Strong understanding of project lifecycle and delivery methods.
• Advanced proficiency with MS Office tools (Excel, PowerPoint, Word, Outlook, Teams).
• Experience with PM/collaboration tools such as Microsoft Project, Planner, Jira, Smartsheet, Aconex.
• Professional English communication, both written and spoken.

Responsibilities

• Coordinate project activities, milestones, and dependencies across multiple workstreams.
• Track progress, flag delays, and support governance with status and risk reporting.
• Maintain project documentation including logs, minutes, and action items.
• Support planning, readiness, and cross-functional team coordination.
• Facilitate meetings and ensure follow-through on actions with stakeholders.

Skills

Organizational skills

Prioritization

Stakeholder management

English communication

Analytical thinking

Self-motivation

Team collaboration

Education

Bachelor's degree in Business

Bachelor's degree in Engineering

Bachelor's degree in Project Management

Bachelor's degree in Operations

Tools

Excel

PowerPoint

Word

Outlook

Teams

Microsoft Project

Planner

Jira

Smartsheet

Aconex

Job description

Project Coordinator

We are seeking a highly organized and proactive Project Coordinator to support the planning, execution, and successful delivery of multiple projects. Reporting to Project and Program Management leadership, this role serves as a central coordination point for project activities, schedules, documentation, reporting, and stakeholder communications.

The ideal candidate will have 2-3 years of experience in project coordination, project administration, or project support, with the ability to manage multiple priorities, coordinate cross-functional teams, and provide visibility into project performance. This position is ideal for someone who enjoys driving organization, improving project governance, and ensuring teams remain aligned on project objectives and deliverables.

Key Responsibilities

Project Planning & Coordination

• Coordinate project activities, milestones, deliverables, and dependencies across multiple workstreams.
• Track project progress against agreed timelines and identify potential delays or constraints.
• Coordinate activities between internal teams, customers, vendors, contractors, and other stakeholders.
• Assist Project Managers in planning upcoming activities and ensuring project readiness.

Reporting & Project Governance

• Prepare and maintain project documentation, including status reports, action logs, issue logs, risk registers, and meeting minutes.
• Develop and distribute regular project performance and progress reports.
• Track project actions and ensure follow-up activities are completed on time.
• Maintain project records and documentation in accordance with organizational standards and governance processes.
• Support project audits, reviews, and stage-gate activities as required.

Risk & Issue Management

• Identify, document, and monitor project risks, issues, and dependencies.
• Escalate concerns that may affect project timelines, quality, or delivery objectives.
• Support risk mitigation planning and issue resolution activities.
• Ensure project blockers are tracked and communicated to the appropriate stakeholders.

Continuous Improvement

• Support implementation of project management best practices, processes, and tools.
• Identify opportunities to improve project reporting, communication, and operational efficiency.
• Contribute to lessons learned workshops and project closeout activities.

Required Qualifications

• Bachelor's degree in Business, Engineering, Project Management, Operations, or a related field.
• 2-3 years of experience in project coordination, project administration, PMO support, or a related project environment.
• Experience working with multiple projects and stakeholders simultaneously.
• Strong understanding of project delivery methodologies and project lifecycle management.
• Advanced proficiency with Microsoft Office tools, including:
  • Excel
  • PowerPoint
  • Word
  • Outlook
  • Teams
• Experience with project management and collaboration tools such as:
  • Microsoft Project
  • Planner
  • Jira
  • Smartsheet
  • Aconex
• Professional English communication skills, written and verbal.

Preferred Qualifications

• PMP, CAPM, PRINCE2 Foundation, Agile, Scrum, or similar project management training/certification.
• Experience supporting technical, engineering, construction, infrastructure, or technology projects.
• Experience creating project dashboards and reporting metrics.
• Additional language skills such as German, French, Italian, or Spanish are advantageous.

Skills & Competencies

• Excellent organizational and prioritization skills.
• Strong attention to detail and commitment to data accuracy.
• Ability to coordinate multiple activities and deadlines simultaneously.
• Strong analytical and problem-solving capabilities.
• Effective stakeholder management and interpersonal skills.
• Excellent written and verbal communication skills.
• Proactive, self-motivated, and results-oriented mindset.
• Ability to work independently while collaborating across global teams.
• Strong meeting facilitation, documentation, and follow-through capabilities.

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.