Project Assistant - Global Customs (M/F/D)

DSV Road GmbH; Warszawa; On-site; PLN 150,021 - 192,884; Full time

Benefits offered by this job

Comprehensive benefits package

Training and development programs

Participation in annual integration events

Private medical care

Life insurance

Corporate gym

Holiday funds

Employee referral program

Yoga in the office

Job summary

DSV Road GmbH in Warsaw is seeking a Tender & Pricing Assistant to support the Global Customs Tender Team with RFIs, RFQs, and tender submissions across multiple countries. The role focuses on the coordination of inputs and supporting the creation of customer-facing materials.

The ideal candidate should have a base understanding of customs processes, excellent organisation skills, and the ability to work in an international environment while managing multiple tasks. This role offers growth opportunities within customs and logistics.

Qualifications

• Basic understanding of customs processes and logistics.
• Interest in developing in tender processes, pricing and commercial activities.
• Strong organisational skills and ability to manage multiple tasks and deadlines.
• Good stakeholder coordination skills.
• Ability to work with incomplete or fragmented information.
• Good written and verbal communication skills in English.

Responsibilities

• Support the coordination and execution of tenders and pricing requests.
• Assist in reviewing tender requirements to identify inputs and gaps.
• Support the collection and consolidation of input from teams.
• Assist in preparing tender materials, including presentations and data files.
• Track deadlines and support timely delivery of submissions.
• Maintain updating of tender-related materials.

Tools

Excel

PowerPoint

Job description

• Tender & Pricing Assistant, Global Customs (M/F/D)
• Warsaw

The Tender Assistant supports the Global Customs Tender Team in the preparation of RFIs, RFQs and tender submissions across multiple countries.

The role focuses on coordination of inputs, structuring information and supporting the creation of customer-facing materials. In addition, the role contributes to maintaining tender documentation and reusable materials that support future opportunities.

This position is well suited for someone who would like to develop within customs, logistics and commercial tender processes, while working with international stakeholders.

Key Responsibilities

• Support the coordination and day-to-day execution of tenders and pricing requests within the Global Customs team
• Assist in reviewing tender requirements (e.g. scope, country coverage, data completeness) to identify required inputs and potential gaps
• Support the collection and consolidation of input from country teams and internal stakeholders, coordinating communication across an international environment
• Assist in reviewing tender requirements and support the preparation of tender materials, including scope clarification, country coverage, data validation, presentations (PowerPoint), pricing sheets and basic Excel data files, as well as customer questionnaires and response documents
• Track deadlines, follow up on outstanding inputs and support timely and complete delivery of tender submissions
• Support the maintenance and updating of tender-related materials, including rate repositories, country capability overviews, standard response templates and knowledge base content

Requirements

• Basic understanding of customs processes and logistics
• Interest in developing in tender processes, pricing and commercial activities
• Strong organisational skills and ability to manage multiple tasks and deadlines
• Good stakeholder coordination skills, with the confidence to follow up on inputs and work effectively in an international and cross‑functional environment
• Ability to work with incomplete or fragmented information and bring structure
• Good working knowledge of Excel and PowerPoint (data handling, formatting, basic analysis)
• Good written and verbal communication skills in English

Personal Profile

• Structured and detail-oriented
• Proactive with strong follow‑up discipline
• Curious and willing to learn
• Comfortable asking questions and clarifying unclear requirements
• Collaborative and team‑oriented
• Able to work independently while coordinating across stakeholders in an international environment

Why This Role Matters

Global Customs Commercial team is increasingly involved in complex, multi‑country customer opportunities. Delivering consistent, high‑quality and timely tender responses requires strong coordination, structured data and reusable knowledge.

The Tender Assistant plays a key role in supporting both:

• execution of live tenders, and
• development of better internal structure and tools

This role offers a strong foundation for future growth within customs, commercial or tender management functions.

What we offer:

• Employment based on an employment contract, along with a comprehensive benefits package
• Training and development programs, as well as access to an e‑learning platform
• Onboarding program with the support of a dedicated Buddy
• Participation in an annual, company‑wide integration event
• A work environment based on Scandinavian organizational culture
• Opportunities for growth through our internal program
• Sharing the costs of sports activities
• Private medical care
• Sharing the costs of foreign language classes
• Sharing the costs of professional training & courses
• Life insurance
• Corporate gym
• Corporate sports team
• Coffee / tea
• Parking space for employees
• Holiday funds
• Christmas gifts
• Employee referral program
• Charity initiatives
• Modern and ergonomic office
• Yoga in the office