PMO Executive Assistant - German Proficiency

emagine; Polska; On-site; PLN 146,000 - 163,000; Full time

Job summary

emagine is seeking an Executive Assistant to provide essential administrative and coordination support to project teams, ensuring effective PMO governance and clear communication across programmes. You will prepare documentation, manage meeting logistics, and maintain governance records in a fast-paced, multinational environment.

This B2B role in Poland requires excellent MS Office skills, strong organizational abilities, and professional English and German.

Qualifications

• Experience in PMO/Project Office environments.
• Strong organizational and communication skills.
• Proficient in PowerPoint and MS Office tools.
• Experience preparing management slides and presentations.
• Ability to manage meeting logistics and project activities.

Responsibilities

• Support Project Managers and PMO teams in day-to-day project administration.
• Prepare project documentation, reports, presentations, and meeting materials.
• Coordinate meetings, workshops, and project-related activities.
• Track project actions, milestones, risks, and dependencies.
• Prepare slides for presentation.
• Maintain project plans, status reports, and governance documentation.
• Ensure timely follow-up of action items and meeting outcomes.
• Support stakeholder communication and reporting activities.
• Assist in project data collection, consolidation, and analysis.

Skills

PMO coordination

Meeting coordination

PowerPoint

MS Office

Communication

Tools

PowerPoint

Excel

Outlook

Teams

Job description

emagine is seeking an Executive Assistant to provide essential administrative and coordination support to project teams, ensuring effective PMO governance and clear communication across programmes. You will prepare documentation, manage meeting logistics, and maintain governance records in a fast-paced, multinational environment.

This B2B role in Poland requires excellent MS Office skills, strong organizational abilities, and professional English and German.