Executive Assistant & Office Operations

Phoenix Contact; Województwo wielkopolskie; On-site; PLN 67,000 - 100,000; Full time

Job summary

Phoenix Contact is seeking an organized Office Support/Executive Assistant to join our team in Poland. You will handle administrative duties, coordinate meetings, manage travel and assist with budget tracking and reporting.

The role requires strong MS Office skills, excellent organizational abilities and fluency in English, with good German language capabilities. Ability to work independently and travel as needed is valued.

Qualifications

• Experience in a similar position (Office Support/Executive Assistant).
• Advanced knowledge of MS Office (Word, Excel, PowerPoint) and collaboration tools (MS Teams).
• Excellent organizational and time management skills.
• Strong interpersonal and communication skills.
• Ability to work independently and remain calm under pressure.
• Accuracy and attention to detail.
• Fluency in English.
• Good command of German.

Responsibilities

• Support purchasing and invoice processes, including budget tracking, budget overviews and related administrative activities.
• Organize meetings, workshops, events and team-building activities, including logistics such as room bookings, catering and event materials.
• Arrange business travel, including planning, bookings and coordination of travel needs.
• Prepare reports, summaries and presentations for business topics.
• Handle office supplies and related resources (stationery, equipment, software, licenses).
• Manage visitor-related activities, including registration, gifts, factory tours and evening programs.
• Assist in preparing documents and ensure proper circulation of correspondence.

Skills

MS Office

MS Teams

Organizational skills

Communication skills

English

German

Independence

Job description

Phoenix Contact is seeking an organized Office Support/Executive Assistant to join our team in Poland. You will handle administrative duties, coordinate meetings, manage travel and assist with budget tracking and reporting.

The role requires strong MS Office skills, excellent organizational abilities and fluency in English, with good German language capabilities. Ability to work independently and travel as needed is valued.