People & Culture Operations Specialist

AMZ Prep; Polska; Hybrid; PLN 48,000 - 60,000; Full time

Job summary

AMZ Prep is seeking a detail-oriented People & Culture Administrator to support recruitment, onboarding, HR administration, reporting, and engagement for our multinational teams. You will coordinate interviews, maintain candidate pipelines, and ensure timely completion of onboarding tasks while handling confidential information with discretion.

Reporting to the Head of People & Recruiting, you will help optimize processes, manage EOS reporting, and support remote and in-office colleagues.

Qualifications

• Minimum 1–3 years in HR admin, recruitment coordination, or related support role.
• Experience using ATS/HRS or similar systems is an asset.
• Strong organizational skills with attention to detail and ability to manage multiple tasks.
• Excellent written and verbal communication; comfortable with documentation and reporting.
• Proficient in Google Workspace (Gmail, Sheets, Docs, Calendar).
• Comfortable with spreadsheets, reports and tracking systems.
• Ability to handle sensitive employee information confidentially.
• Proactive, ownership-driven work style; problem-solver mindset.
• Experience supporting remote or international teams is beneficial.
• Ashby familiarity and EOS exposure are assets but not required.

Responsibilities

• Coordinate recruitment activities across departments, including scheduling interviews and candidate communications.
• Maintain candidate records and hiring pipelines in Ashby and ATS.
• Prepare weekly recruitment activity reports and status updates.
• Coordinate onboarding: checklists, equipment access, training schedules, 30/60/90-day check-ins.
• Handle offboarding tasks and related documentation.
• Maintain HR records, contracts, amendments, and documentation.
• Support benefits enrollment and HR policies updates.
• Produce EOS and People & Culture reporting, dashboards, and trackers.
• Assist with employee engagement activities and internal communications.
• General admin: calendar management, documents, and project support.

Skills

Strong organizational skills

Attention to detail

Multi-tasking & deadline management

Excellent written and verbal comms

Google Workspace proficiency

Spreadsheets & tracking systems

Confidential information handling

Proactive problem-solving

Remote/international team support

Ashby familiarity

Tools

Ashby ATS

EOS

Google Workspace

Job description

AMZ Prep is seeking a detail-oriented People & Culture Administrator to support recruitment, onboarding, HR administration, reporting, and engagement for our multinational teams. You will coordinate interviews, maintain candidate pipelines, and ensure timely completion of onboarding tasks while handling confidential information with discretion.

Reporting to the Head of People & Recruiting, you will help optimize processes, manage EOS reporting, and support remote and in-office colleagues.