Remote Placement Operations Specialist

Placement International; Polska; Hybrid; PLN 42,000 - 66,000; Full time

Job summary

Placement International is seeking an organized Admin Assistant in Operations to support candidate workflows for international programs. The role centers on reviewing profiles, matching to programs, and keeping data clean to empower the sales team.

You’ll manage calendars, travel logistics, agendas, reports, CRM updates, and cross-team communication in a fast-paced, remote setting with teams across time zones.

Qualifications

• 2+ years of administrative or executive support experience.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Advanced proficiency in Microsoft Office and Google Workspace.
• Strong attention to detail.
• Ability to handle confidential information professionally.
• Excellent time management skills.
• Ability to work independently and proactively.

Responsibilities

• Manage calendar scheduling and meeting coordination.
• Assist with travel arrangements and logistics.
• Prepare meeting agendas, notes, and action item tracking.
• Maintain reports, spreadsheets, and documentation.
• Follow up with internal teams on outstanding tasks and deadlines.
• Assist with presentation preparation and executive reporting.
• Support event planning and coordination.
• Manage data entry and CRM updates as required.
• Organize digital files and company documentation.
• Assist with project management and administrative initiatives.
• Coordinate communication between departments and stakeholders.
• Handle general administrative support duties as assigned.

Skills

Administrative experience

Organizational skills

Multitasking

Communication

Time management

Independence

Confidentiality

Tools

Microsoft Office

Google Workspace

Job description

Placement International is seeking an organized Admin Assistant in Operations to support candidate workflows for international programs. The role centers on reviewing profiles, matching to programs, and keeping data clean to empower the sales team.

You’ll manage calendars, travel logistics, agendas, reports, CRM updates, and cross-team communication in a fast-paced, remote setting with teams across time zones.