Specialist - Recruitment Administration with Arabic and French

Weareams; Kraków; Presencial; PLN 60.000 - 90.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Growth and development

Career within leading organisations

Employee Resource Groups (ERGs)

Volunteer day

Flexible work arrangements

Descripción de la vacante

AMS in Kraków is seeking a Specialist - Recruitment Administration with Arabic and French to support Baker Hughes’ Preboarding team. You will manage offer preparation, candidate documentation, and onboarding activities, ensuring a smooth hire process and excellent candidate experience.

You’ll govern processes, handle reporting, and act as a subject matter expert for complex queries while liaising with recruiters, hiring managers, and internal stakeholders.

Formación

• Fluency in Arabic and French, both written and spoken.
• Experience in recruitment administration or HR administration.
• Excellent communication skills, including telephone and e-mail.
• Strong stakeholders’ management in a client-facing environment.

Responsabilidades

• Administer day-to-day tasks including offer preparation, document verification, initiation of background screening, pre-hire medical check-up, immigration and relocation support
• Ensure a great onboarding experience for new hires and Hiring Managers with effective communication, engagement leading to a seamless day one
• Coordinate, communicate and follow up with internal stakeholders and vendors to ensure smooth processes throughout onboarding of the employee
• Work with client’s systems and technologies, and ensure they are being used effectively, in line with expectations
• Support Data Integrity initiatives in all dedicated Systems
• Update and maintain appropriate documentation, standard operating procedures and work instructions
• Ensure all new hire compliance requirements, onboarding paperwork is complete and properly document evidence of compliance requirements is met for future audits.

Conocimientos

Arabic

French

Recruitment admin

Stakeholder mgmt

Herramientas

HR systems

Descripción del empleo

Global, inclusive and innovative - welcome to AMS, where talent connects across cultures and backgrounds to shape the future of work.

We work with leading organisations to design and deliver talent strategies that bring together people, process, data and technology, helping millions of people find meaningful work every year. Our diverse, connected community collaborates to create results for clients and opportunities for our people to learn, grow and make an impact.

At AMS, we look for people who bring more than experience, and we welcome different perspectives and ways of thinking.

As aSpecialist - Recruitment Administration with Arabic and French, you will support Baker Hughes’ Preboarding team in managing offer and onboarding activities, ensuring a smooth and efficient transition from candidate selection to hire. Your responsibilities will include delivering an excellent candidate experience, coordinating preboarding activities, managing candidate documentation, preparing offers, and building strong relationships with candidates, recruiters, hiring managers, and key stakeholders.

In addition, you will play an active role in process governance, quality control, workload management, and continuous improvement initiatives. Acting as a subject matter expert, you will support complex queries and escalations while ensuring the timely completion of daily, weekly, monthly, and quarterly reporting requirements.

Key Accountabilities

What you’ll do:

• Administer day-to-day tasks including offer preparation, document verification, initiation of background screening, pre-hire medical check-up, immigration and relocation support
• Ensure a great onboarding experience for new hires and Hiring Managers with effective communication, engagement leading to a seamless day one
• Coordinate, communicate and follow up with internal stakeholders and vendors to ensure smooth processes throughout onboarding of the employee
• Work with client’s systems and technologies, and ensure they are being used effectively, in line with expectations
• Support Data Integrity initiatives in all dedicated Systems
• Update and maintain appropriate documentation, standard operating procedures and work instructions
• Ensure all new hire compliance requirements, onboarding paperwork is complete and properly document evidence of compliance requirements is met for future audits.

Skills & Requirements

• Fluency in Arabic and French, both written and spoken
• Background in recruitment administration or HR administration, ideally with experience in supporting onboarding or candidate care activities
• Excellent communication skills, including telephone and e-mail communication
• Strong stakeholders’ management skills, ideally in working in a client-facing position
• Strong computer literacy, ability to work with various technologies and systems
• Passion about the candidate experience along with building strong, positive relationships with the client
• Excellent organizational skills, attention to detail and proactive approach is a mus

Why AMS?

We all play a role in our success - whether that’s working directly with clients or adding value behind the scenes. By working together, we bring stronger insight to our clients and create more diverse and rewarding career journeys for our people.

Beyond our standard benefits package, you’ll have the flexibility, autonomy, and trust to work in a way that fits you. Our focus is on enabling meaningful collaboration and support, so you can do your best work - your way.

We offer

• Growth and development focused on your strengths
• The opportunity to develop a career within one of the world’s leading organisations specialising in talent and workforce solutions.
• A team that values being Passionate, Bold, and Authentic
• Supportive communities such as our Employee Resource Groups (ERGs)
• Volunteer day - you getone additional paid day off each year to volunteerfor a cause that matters to you
• A competitive reward and benefits package*
• Flexibility in how and where you work*

*Details may vary slightly depending on your location, local labour law, etc.

Our statement

We’re committed to creating an environment where everyone feels a sense of belonging. We welcome applicants from all backgrounds and encourage people with diverse skills, perspectives, and experiences to apply. We do not discriminate based upon age, disability, gender identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation, or any other applicable legally protected characteristic.

If you require any accommodations or have any accessibility needs, please reach out via email [e-mail] or make a member of our Talent Acquisition team aware at any time.