Admin Assistant in Operations

Placement International; Polska; Hybrid; PLN 42,000 - 66,000; Full time

Job summary

Placement International is seeking an organized Admin Assistant in Operations to support candidate workflows for international programs. The role centers on reviewing profiles, matching to programs, and keeping data clean to empower the sales team.

You’ll manage calendars, travel logistics, agendas, reports, CRM updates, and cross-team communication in a fast-paced, remote setting with teams across time zones.

Qualifications

• 2+ years of administrative or executive support experience.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Advanced proficiency in Microsoft Office and Google Workspace.
• Strong attention to detail.
• Ability to handle confidential information professionally.
• Excellent time management skills.
• Ability to work independently and proactively.

Responsibilities

• Manage calendar scheduling and meeting coordination.
• Assist with travel arrangements and logistics.
• Prepare meeting agendas, notes, and action item tracking.
• Maintain reports, spreadsheets, and documentation.
• Follow up with internal teams on outstanding tasks and deadlines.
• Assist with presentation preparation and executive reporting.
• Support event planning and coordination.
• Manage data entry and CRM updates as required.
• Organize digital files and company documentation.
• Assist with project management and administrative initiatives.
• Coordinate communication between departments and stakeholders.
• Handle general administrative support duties as assigned.

Skills

Administrative experience

Organizational skills

Multitasking

Communication

Time management

Independence

Confidentiality

Tools

Microsoft Office

Google Workspace

Job description

Job Overview:

Are you organized, people-savvy, and excited by the idea of helping candidates land life-changing international job opportunities? We’re looking for an enthusiastic and sharp Admin Assistant in Operations to join our fast-paced, multicultural team. In this role, you’ll be at the heart of our placement process—reviewing candidate profiles from around the world, matching them to the right programs, and ensuring everything runs smoothly behind the scenes. From managing candidate applications and screening CVs to qualifying leads and keeping our data organized and up to date, you’ll play a key role in empowering our sales teams to focus on what they do best—connecting top talent with the right opportunities.

Requirements

• 2+ years of administrative or executive support experience.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Advanced proficiency in Microsoft Office and Google Workspace.
• Strong attention to detail.
• Ability to handle confidential information professionally.
• Excellent time management skills.
• Ability to work independently and proactively.

Responsibilities

• Manage calendar scheduling and meeting coordination.
• Assist with travel arrangements and logistics.
• Prepare meeting agendas, notes, and action item tracking.
• Maintain reports, spreadsheets, and documentation.
• Follow up with internal teams on outstanding tasks and deadlines.
• Assist with presentation preparation and executive reporting.
• Support event planning and coordination.
• Manage data entry and CRM updates as required.
• Organize digital files and company documentation.
• Assist with project management and administrative initiatives.
• Coordinate communication between departments and stakeholders.
• Handle general administrative support duties as assigned.

Nice to Have

• Experience supporting senior leadership.
• CRM experience (HubSpot preferred).
• Hospitality or recruitment industry experience.
• Project management experience.

Working Conditions

• Remote position.
• Fast-paced international environment.
• Frequent collaboration with global teams across multiple time zones.

Why Join Us?

Joining us as a Placement Specialist offers you a unique opportunity to play a pivotal role in shaping career trajectories within a globally recognized organization. At Placement International, you'll be at the forefront of connecting talented individuals with leading hospitality and service industry opportunities, all while working in a dynamic and supportive environment. You'll have the chance to utilize your organizational and interpersonal skills, collaborate with a dedicated team, and contribute to the success of our candidates. If you are passionate about making a meaningful impact and advancing your career in a fast-paced, international setting, this role is your chance to thrive and grow with us.