People-Centric Office Assistant & Onboarding Coordinator

Boehringer Ingelheim GmbH; Wrocław; On-site; PLN 42,000 - 60,000; Full time

Job summary

Boehringer Ingelheim GmbH in Wrocław is seeking an Office Administrative Assistant to be the first point of contact for employees and visitors, ensuring smooth daily operations and high-quality workplace experiences within a dynamic Global Business Services Center.

You will support onboarding, equipment provisioning, and access management while collaborating with Office Management and senior leadership to drive efficient coordination and clear communication across the organization.

Qualifications

• Bachelor's degree required.
• English level C1 or higher.
• Experience in office administration or reception preferred.
• Strong communication and interpersonal skills in a multicultural environment.

Responsibilities

• Support daily office management and reception operations.
• Guide employees on office regulations and communicate updates.
• Coordinate onboarding by ensuring new joiners have equipment and access.
• Welcome and assist visitors with information and support.
• Monitor office environment and assist with maintenance and safety tasks.
• Assist Office Manager and leadership with administrative tasks and events.

Skills

Office administration

Communication skills

Interpersonal skills

English proficiency

Education

Bachelor's degree

Tools

MS Office

Job description

Boehringer Ingelheim GmbH in Wrocław is seeking an Office Administrative Assistant to be the first point of contact for employees and visitors, ensuring smooth daily operations and high-quality workplace experiences within a dynamic Global Business Services Center.

You will support onboarding, equipment provisioning, and access management while collaborating with Office Management and senior leadership to drive efficient coordination and clear communication across the organization.