Payroll Analyst - 12 month fixed term contract

Iron Mountain Incorporated; Warszawa; Hybrid; PLN 72,000 - 110,000; Full time

Benefits offered by this job

Remote in Poland

Hybrid work setup in Warsaw

Competitive salary

Job summary

Iron Mountain Incorporated in Poland is seeking a Payroll Operations professional to join our team in Warsaw on a remote or hybrid basis. You will manage monthly payroll data, ensure compliance with local regulations, and collaborate with the payroll provider and HR teams across EMEA.

The ideal candidate has 2–3 years of payroll experience, strong English and Polish skills, and advanced Excel abilities. We offer flexible work options and a dynamic, global workplace.

Qualifications

• 2–3 years of experience in payroll, preferably in international companies or a Shared Services environment.
• Advanced knowledge of EMEA payroll processing (Poland) including statutory regulations and reporting obligations.
• Fluency in English and Polish (written and spoken).
• Strong Excel skills for data conversion workbooks.

Responsibilities

• Process monthly payroll data: gather, verify, and deliver complete data to Payroll Provider.
• Collaborate with Payroll, Provider, EMEA HR, and Accounting teams (Tier 3 support).
• Create end-to-end payroll process documentation to support operations.
• Prepare reports on payroll expenditures, benefit plan disbursements, and tax obligations.

Skills

Payroll processing

EMEA payroll

Excel

English & Polish fluency

Tools

Payroll software

ERP systems

Job description

At Iron Mountain we know that work, when done well, makes a positive impact for our customers, our employees, and our planet. That’s why we need smart, committed people to join us. Whether you’re looking to start your career or make a change, talk to us and see how you can elevate the power of your work at Iron Mountain. We provide expert, sustainable solutions in records and information management, digital transformation services, data centers, asset lifecycle management, and fine art storage, handling, and logistics. We proudly partner every day with our 225,000 customers around the world to preserve their invaluable artifacts, extract more from their inventory, and protect their data privacy in innovative and socially responsible ways. Are you curious about being part of our growth story while evolving your skills in a culture that will welcome your unique contributions? If so, let's start the conversation.

What You'll Do (Responsibilities)

• Payroll Operations & Compliance: Account for processing monthly payroll by gathering, verifying, and delivering complete data to the Payroll Provider. Ensure proper documentation and disbursement of payroll checks, taxes, employee benefits, and statutory reporting to local authorities.
• Stakeholder & Vendor Collaboration: Build strong working partnerships and manage day-to-day inquiries and escalations (Tier 3 support) with our Payroll, Provider, EMEA HR team and Accounting teams.
• Process Documentation & Efficiency: Evaluate systems, identify operating efficiencies, and create detailed end-to-end payroll process documentation to support robust operations.
• Reporting & Analysis: Prepare detailed reports illustrating payroll expenditures, benefit plan disbursements, and tax obligations.

What You'll Bring (Skills & Qualifications)

• Experience: 2–3 years of experience in payroll, preferably in international companies or a Shared Services environment.
• Payroll & Legal Knowledge: Advanced knowledge of EMEA payroll processing (specifically for Poland), including statutory regulations, legal compliance, and reporting obligations to authorities.
• Language Skills: Fluency in both English and Polish (written and spoken). Knowledge of any other European language is a plus.
• Technical & Data Expertise: Strong understanding of payroll data elements, comfort working across systems, and advanced Excel skills for data conversion workbooks.
• Core Competencies: Advanced problem‑solving skills and keen attention to detail.
• Excellent communication skills for interacting across all organizational levels.
• High level of ethics, self‑initiative, and ability to work efficiently under strict deadlines.
• Openness to learn, adapt to new systems, and foster a strong team‑working attitude.

What We Offer (Benefits)

• Location & Work Style: Remote in Poland or Hybrid work setup based out of our Warsaw location.
• Compensation: Competitive salary package aligned with experience.
• Work‑Life Balance: Flexible work options and paid time off/holidays.
• Professional Development: Opportunities for continuous learning and professional growth within a global organization.

Category: Human Resources

Iron Mountain is a global leader in storage and information management services trusted by more than 225,000 organizations in 60 countries. We safeguard billions of our customers’ assets, including critical business information, highly sensitive data, and invaluable cultural and historic artifacts. Take a look at our history here. Iron Mountain helps lower cost and risk, comply with regulations, recover from disaster, and enable digital and sustainable solutions, whether in information management, digital transformation, secure storage and destruction, data center operations, cloud services, or art storage and logistics. Please see our Values and Code of Ethics for a look at our principles and aspirations in elevating the power of our work together.

If you have a physical or mental disability that requires special accommodations, please let us know by sending an email to [e-mail].

See the Supplement to learn more about Equal Employment Opportunity.