Payroll Specialist

CHEP Polska Sp. z o.o.; Polska; Remote; PLN 110,000 - 140,000; Full time

Benefits offered by this job

LuxMed Insurance

Multisport Card

Transport allowance

Employee Capital Plan

Employee Investment Plan

Volunteer days

Extra vacation days

Job summary

CHEP Polska Sp. z o.o. is expanding its EMEA Payroll team on a 12-month FTC, supporting payroll operations for Poland and Baltic states. This remote role collaborates with external providers, HR, and finance to ensure accurate, timely payrolls and compliance across multiple jurisdictions.

You will manage day-to-day payroll activities, statutory reporting, and audits while handling compensation and benefits administration in a dynamic global logistics environment.

Qualifications

• Bachelor's degree required.
• Fluency in Polish and English.
• Experience running Polish payrolls including year-end processing.
• Knowledge of TMF Horizon.
• Knowledge of Polish legislation.
• MS Office (Word/Excel/PowerPoint)
• Attention to detail.
• Experience working with remote locations.

Responsibilities

• Day-to-day payroll administration on in-house, managed service and outsourced platforms.
• Meet all day-to-day statutory and business compliance requirements.
• Execute monthly payroll approvals according to schedule and prepare documentation for funding approval.
• Execute statutory reporting and payments, including statistics and year end.
• Perform internal and external audits as directed; collaborate with external vendors.
• Administer compensation & benefits related to payroll, including Ex- Pats, Share Plan and Stock Options.
• Ensure compliance with local policy and HR guidelines on conduct, data protection and confidentiality.

Skills

Polish language

English language

Payroll knowledge

Attention to detail

Remote locations experience

Education

Bachelor's degree

Tools

MS Office

TMF Horizon

Job description

CHEP helps move more goods to more people, in more places than any other organization on earth via our 347 million pallets, crates and containers. We employ approximately 13,000 people and operate in 60 countries. Through our pioneering and sustainable share-and-reuse business model, the world’s biggest brands trust us to help them transport their goods more efficiently, safely and with less environmental impact. What does that mean for you? You’ll join an international organization big enough to take you anywhere, and small enough to get you there sooner. You’ll help change how goods get to market and contribute to global sustainability. You’ll be empowered to bring your authentic self to work and be surrounded by diverse and driven professionals. And you can maximize your work-life balance and flexibility through our Hybrid Work Model.

CHEP helps move more goods to more people, in more places than any other organization on earth via our 347 million pallets, crates and containers. We employ approximately 13,000 people and operate in 60 countries. Through our pioneering and sustainable share-and-reuse business model, the world’s biggest brands trust us to help them transport their goods more efficiently, safely and with less environmental impact. What does that mean for you? You’ll join an international organization big enough to take you anywhere, and small enough to get you there sooner. You’ll help change how goods get to market and contribute to global sustainability. You’ll be empowered to bring your authentic self to work and be surrounded by diverse and driven professionals. And you can maximize your work-life balance and flexibility through our Hybrid Work Model, for available positions.

Job Description Key Responsibilities May Include:

• Day-to-day payroll administration on in-house, managed service and outsourced platforms
• Meet all day-to-day statutory and business compliance requirements, investigating and correcting any errors in the case of system or process issues
• Execute monthly payroll approvals according to schedule, preparing documentation to support monthly funding approval by HR Operations Manager, accurately and on time
• Execute statutory reporting and payments, including statistics and year end
• Execute internal and external audit requirements as directed. Work with external vendors as required for your activities .
• Compensation & Benefit Administration relating to Payroll, including Ex-Pats, Share Plan and Stock Options
• Ensure you are complying with local policy and operating in line with company and HR guidelines on conduct , zero harm , data protection and data handling.
• Adhere to given guidelines on segregation of duties and confidentiality.

Position Overview

Join our EMEA Payroll team on a 12-month FTC and play a key role in ensuring employees across multiple countries (Poland and Baltics) are paid accurately and on time. This is a remote position, working closely with external payroll providers, HR, Finance, and business stakeholders, you'll support payroll operations, statutory compliance, reporting, and continuous process improvement. Work with the third-party providers, processing all payrolls for the countries in your remit Work with business stakeholders to ensure that the payroll meets with their requirements and that all employees are paid accurately and on time. Ensure payroll compliance with local legislation and government requirements, keeping up to date with legislative changes and ensuring where appropriate you are notifying local HR of any required actions

What You’ll Do

• Day-to-day payroll administration on in-house, managed service and outsourced platforms
• Meet all day-to-day statutory and business compliance requirements, investigating and correcting any errors in the case of system or process issues
• Execute monthly payroll approvals according to schedule, preparing documentation to support monthly funding approval by HR Operations Manager, accurately and on time
• Execute statutory reporting and payments, including statistics and year end
• Execute internal and external audit requirements as directed. Work with external vendors as required for your activities .
• Compensation & Benefit Administration relating to Payroll, including Ex-Pats, Share Plan and Stock Options
• Ensure you are complying with local policy and operating in line with company and HR guidelines on conduct , zero harm , data protection and data handling.
• Adhere to given guidelines on segregation of duties and confidentiality.

What We’re Looking For

• Bachelor’s degree
• Fluency in Polish and English language
• Experience in running Polish payrolls including year-end processing required.
• Knowledge of TMF Horizon
• Knowledge of Polish legislation
• MS Office Intermediate (Word/Excel/PowerPoint)
• Attention to detail
• Working with remote locations

What We Offer (benefit package out of Poland may vary)

• Competitive salary with annual bonus and comprehensive benefits package.
• LuxMed Medical Insurance.
• Multisport Card.
• Transportation allowance (110 PLN net per month).
• Employee Capital Plan.
• Employee Investment Plan.
• 3 paid volunteering days annually.
• 2 additional vacation days after completion of a full calendar year.
• Financial bonus supporting a two-week holiday.
• Opportunity to develop your skills within a global supply chain and logistics leader.
• Exposure to international projects and collaboration across regions.
• A high level of autonomy with real impact on the organization.
• Strong support for career growth and professional development.
• A collaborative culture that celebrates success through team events and recognition initiatives.

Remote Type Fully Remote

Skills to succeed in the role

• Accounting
• Adaptability
• Analytical Literacy
• Benefits Administration
• Compensation Administration
• Compliance Advisement
• Empathy
• Experimentation
• Human Resource Case Management
• Internal Auditing
• Local Employment Law
• Payroll Administration
• Payroll processing & Management
• Statutory Reporting
• Taking Ownership
• Teamwork
• Troubleshooting
• Understand Customers
• Vendor Management

We are an Equal Opportunity Employer, and we are committed to developing a diverse workforce in which everyone is treated fairly, with respect, and has the opportunity to contribute to business success while realizing his or her potential. This means harnessing the unique skills and experience that each individual brings and we do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state, or local protected class.