Payroll Analyst - Poland

Vensure Employer Solutions; Warszawa; On-site; PLN 90,000 - 130,000; Full time

Job summary

Vensure Employer Solutions is seeking a Payroll Analyst to supervise day-to-day payroll operations for global clients, ensuring accuracy, timeliness, and compliance across diverse jurisdictions. The role partners with internal teams and external providers to coordinate data, validate inputs, and drive process improvements.

The candidate will manage the full payroll cycle, review changes, generate reports, and support audits while safeguarding confidentiality and data security.

Qualifications

• Bachelor's degree in business, accounting, finance or related field.
• 2–4 years of payroll or accounting experience.
• Strong analytical, organizational and communication skills.

Responsibilities

• Oversee end-to-end payroll processes for global clients.
• Coordinate with internal teams and external partners for data validation.
• Review payroll data including hires, terminations and changes.
• Ensure compliance with local and international payroll regulations.

Skills

Analytical skills

Excel

Data entry

Communication skills

Education

Bachelor's degree in business, accounting, finance

Tools

Payroll software

Job description

About Us

Vensure Employer Solutions is the largest privately held organization in the HR technology and service sector, providing a comprehensive portfolio of solutions, including HR/HCM technology, managed services, and global business process outsourcing (BPO). The company and its service providers collectively serve over 95,000 businesses and process over $135B in annual payroll. As a \"One Employer Solution\" headquartered in Chandler, Arizona, Vensure helps thousands of businesses streamline and grow their operations with custom strategies that benefit both employers and employees. Find out more by visiting www.vensure.com .

Job Summary

The Payroll Analyst oversees day-to-day payroll operations and quality control initiatives, ensuring accurate, compliant, and timely payroll processing for global clients. This role manages the full payroll cycle, collaborates with internal and external stakeholders, and supports continuous improvement in payroll processes.

Compensation:

90k-130k PLN (25.4k–36.6k USD)

Essential Duties & Responsibilities

• Oversee and execute end-to-end payroll processes, ensuring accuracy, compliance, and timely delivery for assigned employee populations or clients.
• Coordinate with internal teams, external partners to collect, validate, and process payroll data.
• Review payroll data, including new hires, terminations, compensation changes, and statutory deductions.
• Ensure payroll compliance with relevant local, state, and international payroll regulations and company policies.
• Support the preparation and distribution of payroll reports, payslips, and related documentation
• Assist with payroll audits, resolve discrepancies, and respond to payroll-related inquiries
• Contribute to the continuous improvement of payroll processes, systems, and controls.
• Maintain confidentiality and data security for all payroll information.
• Participate in payroll projects, system upgrades, and process improvement initiatives.
• Provide subject matter expertise and support to colleagues and management on payroll matters

Marginal Functions

• Foster and sustain strong working relationships with team members and colleagues throughout the organization.
• Develop and manage effective partnerships with in-country partners and payroll providers, ensuring ongoing collaboration and relationship management.
• Attend webinars and training to stay up to date on best practices related to the company and department.
• Complete projects and other duties as assigned by supervisor

Knowledge, Skills and Abilities

• Demonstrated competency in computer operations, including data entry, file management, and navigating various software platforms with efficiency and accuracy.
• Strong ability to read, understand, and interpret a variety of written materials including policies, procedures, and technical documentation.
• Demonstrates advanced analytical abilities to assess complex payroll data and identify trends or discrepancies
• Possesses strong organizational skills to manage multiple tasks and deadlines efficiently
• Skilled in composing routine reports, internal correspondence, and documentation with clarity, accuracy, and attention to detail.
• Capable of communicating effectively, professionally, and respectfully with individuals at all organizational levels, including internal teams, external partners, and stakeholders.
• Demonstrates the ability to apply logical reasoning, common sense, and critical thinking to interpret written, verbal, and diagrammed instructions, and to resolve issues within established parameters and standardized procedures.
• Consistently exercises sound judgment in routine situations and demonstrates adaptability to shifting priorities, all while sustaining a high level of productivity.
• Capable of working effectively under supervision while also demonstrating initiative and accountability in completing tasks independently.
• Maintains a strong work ethic, reliability, and commitment to excellence in all responsibilities, with a focus on integrity, confidentiality, and continuous improvement.
• Proficiency with Microsoft Office software (Outlook, Microsoft Teams, Excel) and demonstrated ability to learn other applications as needed

Education and Experience

• Bachelor's degree in business, accounting, finance, or a related field (most common and preferred).
• 2–4 years of relevant payroll or accounting experience.
• Strong analytical, organizational, and communication skills.

Physical, Mental, & Communication Demands

Physical Demands:

• Sedentary Work: Involves sitting for extended periods, often at a desk or computer.
• Manual Dexterity: Frequent use of hands and fingers to operate a computer keyboard, mouse, and other office equipment.
• Mobility: Some travel, attend conferences, and conduct other business needs. Occasionally walking or traversing throughout the office to meet with leaders and other employees or offsite locations to meet with clients.
• Visual Acuity: Ability to read and analyze data on a computer screen (or to read and analyze data with reasonable accommodation) and in printed materials.
• Lifting & Carrying: Minimal physical lifting required, but may involve handling documents, and lifting light office supplies.

Mental Demands:

• Strategic Thinking: High level of concentration required to develop and implement strategies.
• Decision Making: Ability to make quick, informed decisions based on data and market conditions.
• Attention to Detail: High level of accuracy needed for managing presentations, reports and communications.
• Problem-Solving: Continuous need to identify and resolve issues that may impact performance.
• Multitasking: Manage multiple tasks and projects simultaneously, often under tight deadlines.
• Stress Management: Ability to handle high-pressure situations calmly and effectively, especially when dealing with client concerns

Communication Demands:

• Interpersonal Skills: Strong ability to build relationships and communicate effectively with employees, managers, clients and external vendors.
• Cultural Sensitivity: Communicate with individuals from diverse cultural backgrounds, demonstrating cultural awareness and sensitivity.
• Written Communication: Prepare clear and concise documentation, including emails and notes.
• Verbal Communication: Conduct presentations and employee training sessions; provide clear instructions and support to clients, employees and managers.
• Presentation Skills: Proficiency in presenting strategies and performance reports to executive leadership and stakeholders

Environmental Conditions

• Working from home: Remote, home office environment with minimal noise, requiring a quiet and secure workspace, reliable internet connection, and adherence to company data security protocols.
• Working from office: Indoor, office environment. May occasionally have moderate noise level from copiers, W2 or check printers, or co-workers

Disclaimer

This job description in no way states or implies that these are the only duties to be performed by the employee filling this position. Employee will be required to follow any other job-related instructions and to perform any other job-related duties requested by management. Management has the right to add to, revise, or delete information in this job description. Reasonable accommodation will be made to enable qualified individuals with disabilities to perform the essential functions of this position.