Payroll Analyst - 12 month fixed term contract

Iron Mountain; Polska; Hybrid; PLN 110,000 - 150,000; Full time

Benefits offered by this job

Hybrid work setup

Competitive salary

Paid time off

Job summary

Iron Mountain is seeking a Payroll Analyst for Poland to join the EMEA HR / Payroll team on a 12-month fixed-term contract with hybrid work in Warsaw. You will handle end-to-end monthly payroll processing in partnership with the local provider, ensuring accuracy, timely disbursements, and compliance with local regulations.

Ideal candidates have 2–3 years of payroll experience, strong Poland payroll knowledge, and fluent English and Polish.

Qualifications

• 2–3 years of payroll experience, preferably international or shared services.
• Advanced knowledge of Poland payroll rules and statutory reporting.
• Fluency in English and Polish (written and spoken).

Responsibilities

• Payroll Operations & Compliance: process monthly payroll data with in-country provider and ensure taxes, benefits, and reporting are accurate.
• Stakeholder & Vendor Collaboration: manage inquiries with ICP, HR, Accounting, and COE teams.
• Process Documentation & Efficiency: document end-to-end payroll processes and seek efficiency gains.
• System & Data Transition Support: assist data conversion and prepare data-workbooks with advanced Excel.
• Reporting & Analysis: create reports on payroll expenditures, benefits, and tax obligations.

Skills

Payroll operations

English & Polish

Excel data handling

Stakeholder communication

Data privacy compliance

Tools

Excel

Payroll software

Job description

POL | Warszawa | Al. Jerozolimskie 172 Budynek E

Full time

J0108125

At Iron Mountain we know that work, when done well, makes a positive impact for our customers, our employees, and our planet. That's why we need smart, committed people to join us. Whether you're looking to start your career or make a change, talk to us and see how you can elevate the power of your work at Iron Mountain.

We provide expert, sustainable solutions in records and information management, digital transformation services, data centers, asset lifecycle management, and fine art storage, handling, and logistics. We proudly partner every day with our 225,000 customers around the world to preserve their invaluable artifacts, extract more from their inventory, and protect their data privacy in innovative and socially responsible ways.

Are you curious about being part of our growth story while evolving your skills in a culture that will welcome your unique contributions? If so, let's start the conversation.

Iron Mountain is seeking a skilled and motivated Payroll Analyst to join our EMEA HR / Payroll team on a 12-month fixed-term contract .

In this role, you will be responsible for end-to-end monthly payroll processing for Poland in partnership with our in-country payroll provider, ensuring complete accuracy, timely disbursements, and compliance with statutory and legal requirements.

What You’ll Do (Responsibilities)

In this role, you will:

• Payroll Operations & Compliance: Account for processing monthly payroll by gathering, verifying, and delivering complete data to the In-country Payroll Provider (ICP). Ensure proper documentation and disbursement of payroll checks, taxes, employee benefits, and statutory reporting to local authorities.

• Stakeholder & Vendor Collaboration: Build strong working partnerships and manage day-to-day inquiries and escalations (Tier 3 support) with our ICP, HRO supplier, EMEA HR team, Accounting, and IRM Centers of Expertise (COE).

• Process Documentation & Efficiency: Evaluate systems, identify operating efficiencies, and create detailed end-to-end payroll process documentation to support robust operations.

• System & Data Transition Support: Participate in Joint Solution Design sessions, understand data conversion processes, and prepare data conversion workbooks using advanced Excel skills.

• Reporting & Analysis: Prepare detailed reports illustrating payroll expenditures, benefit plan disbursements, and tax obligations.

What You’ll Bring (Skills & Qualifications)

The ideal candidate will have:

• Experience: 2-3 years of experience in payroll, preferably in international companies or a Shared Services environment.

• Payroll & Legal Knowledge: Advanced knowledge of EMEA payroll processing (specifically for Poland), including statutory regulations, legal compliance, and reporting obligations to authorities.

• Language Skills: Fluency in both English and Polish (written and spoken). Knowledge of any other European language is a plus.

• Technical & Data Expertise: Strong understanding of payroll data elements, comfort working across systems, and advanced Excel skills for data conversion workbooks.

• Core Competencies:

• Advanced problem-solving skills and keen attention to detail.

• Excellent communication skills for interacting across all organizational levels.

• High level of ethics, self-initiative, and ability to work efficiently under strict deadlines.

• Openness to learn, adapt to new systems, and foster a strong team-working attitude.

What We Offer (Benefits)

• Location & Work Style: Hybrid work setup based out of our Warsaw location.

• Compensation: Competitive salary package aligned with experience.

• Work-Life Balance: Flexible work options and paid time off/holidays.

• Professional Development: Opportunities for continuous learning and professional growth within a global organization.

Category: Human Resources

Iron Mountain is a global leader in storage and information management services trusted by more than 225,000 organizations in 60 countries. We safeguard billions of our customers’ assets, including critical business information, highly sensitive data, and invaluable cultural and historic artifacts. Take a look at our history here.

Iron Mountain helps lower cost and risk, comply with regulations, recover from disaster, and enable digital and sustainable solutions, whether in information management, digital transformation, secure storage and destruction, data center operations, cloud services, or art storage and logistics. Please see our Values and Code of Ethics for a look at our principles and aspirations in elevating the power of our work together.

If you have a physical or mental disability that requires special accommodations, please let us know by sending an email to [e-mail]. See the Supplement to learn more about Equal Employment Opportunity.

Iron Mountain is committed to a policy of equal employment opportunity. We recruit and hire applicants without regard to race, color, religion, sex (including pregnancy), national origin, disability, age, sexual orientation, veteran status, genetic information, gender identity, gender expression, or any other factor prohibited by law.

To view the Equal Employment Opportunity is the Law posters and the supplement, as well as the Pay Transparency Policy Statement, CLICK HERE

Requisition: J0108125