Payroll Analyst Poland (12 month fixed term contract)

Iron Mountain; Warszawa; Hybrid; PLN 70,000 - 90,000; Full time

Benefits offered by this job

Hybrid work

Competitive salary

Paid time off

Professional development

Job summary

Iron Mountain is seeking a Payroll Analyst to join our EMEA HR / Payroll team on a 12-month fixed-term contract in Warsaw. You will be responsible for end-to-end monthly payroll processing for Poland in partnership with our in-country payroll provider, ensuring accuracy, timely disbursements, and compliance with statutory requirements.

The ideal candidate has 2–3 years of payroll experience, fluency in English and Polish, and advanced Excel skills to support data conversion and reporting.

Qualifications

• 2–3 years of payroll experience, preferably in international or Shared Services environments.
• Advanced knowledge of Poland payroll regulations and reporting obligations.
• Fluency in English and Polish (written and spoken).
• Strong Excel skills for data conversion and reporting.

Responsibilities

• Manage end-to-end monthly payroll for Poland with ICP and ensure timely disbursements and statutory compliance.
• Coordinate with ICP, HRO supplier, EMEA HR, Accounting, and COE for inquiries and escalations.
• Develop end-to-end payroll process documentation to improve efficiency.
• Assist in data conversion workbooks and Joint Solution Design sessions with advanced Excel use.
• Prepare detailed payroll-related reports on expenditures, benefits, and taxes.

Skills

Payroll processing

Compliance

Data analysis

Excel

Communication

Attention to detail

Teamwork

Tools

Excel

Job description

Iron Mountain is seeking a skilled and motivated Payroll Analyst to join our EMEA HR / Payroll team on a 12-month fixed-term contract.

In this role, you will be responsible for end-to-end monthly payroll processing for Poland in partnership with our in-country payroll provider, ensuring complete accuracy, timely disbursements, and compliance with statutory and legal requirements.

What You'll Do (Responsibilities)

In this role, you will:

• Payroll Operations & Compliance: Account for processing monthly payroll by gathering, verifying, and delivering complete data to the In-country Payroll Provider (ICP). Ensure proper documentation and disbursement of payroll checks, taxes, employee benefits, and statutory reporting to local authorities.
• Stakeholder & Vendor Collaboration: Build strong working partnerships and manage day-to-day inquiries and escalations (Tier 3 support) with our ICP, HRO supplier, EMEA HR team, Accounting, and IRM Centers of Expertise (COE).
• Process Documentation & Efficiency: Evaluate systems, identify operating efficiencies, and create detailed end-to-end payroll process documentation to support robust operations.
• System & Data Transition Support: Participate in Joint Solution Design sessions, understand data conversion processes, and prepare data conversion workbooks using advanced Excel skills.
• Reporting & Analysis: Prepare detailed reports illustrating payroll expenditures, benefit plan disbursements, and tax obligations.

What You'll Bring (Skills & Qualifications)

The ideal candidate will have:

• Experience: 2–3 years of experience in payroll, preferably in international companies or a Shared Services environment.
• Payroll & Legal Knowledge: Advanced knowledge of EMEA payroll processing (specifically for Poland), including statutory regulations, legal compliance, and reporting obligations to authorities.
• Language Skills: Fluency in both English and Polish (written and spoken). Knowledge of any other European language is a plus.
• Technical & Data Expertise: Strong understanding of payroll data elements, comfort working across systems, and advanced Excel skills for data conversion workbooks.
• Core Competencies:
• Advanced problem-solving skills and keen attention to detail.
• Excellent communication skills for interacting across all organizational levels.
• High level of ethics, self-initiative, and ability to work efficiently under strict deadlines.
• Openness to learn, adapt to new systems, and foster a strong team-working attitude.

What We Offer (Benefits)

• Location & Work Style: Hybrid work setup based out of our Warsaw location.
• Compensation: Competitive salary package aligned with experience.
• Work-Life Balance: Flexible work options and paid time off/holidays.
• Professional Development: Opportunities for continuous learning and professional growth within a global organization.