Payroll Analyst - 12 month fixed term contract

Iron Mountain; Warszawa; Hybrid; PLN 90,000 - 130,000; Full time

Benefits offered by this job

Hybrid work Warsaw

Competitive salary package

Flexible time off

Job summary

Iron Mountain is seeking a skilled and motivated Payroll Analyst to join our EMEA HR / Payroll team on a 12-month fixed-term contract. You will be responsible for end-to-end monthly payroll processing for Poland in partnership with our in-country payroll provider, ensuring accuracy and compliance.

Based in Warsaw with a hybrid work setup, you will collaborate with ICP, HR, accounting, and COE, develop process documentation, run data conversions in Excel, and prepare payroll reports and tax

Qualifications

• 2–3 years of payroll experience, ideally in international or SSC environments.
• Strong knowledge of Poland payroll laws, regulations, and reporting.
• Fluent in English and Polish (written and spoken).
• Proficient with Excel and data conversion workbooks.

Responsibilities

• Handle end-to-end monthly payroll processing for Poland with ICP.
• Coordinate with in-country provider, HR, accounting, and COE on inquiries and escalations.
• Create and maintain end-to-end payroll process documentation.
• Support data conversion and reporting activities with advanced Excel skills.
• Prepare payroll expenditure and tax reports for management.

Skills

Payroll processing

EMEA payroll Poland

Advanced Excel

Bilingual English/Polish

Stakeholder management

Tools

Excel

HRIS/ERP systems

Job description

POL | Warszawa | Al. Jerozolimskie 172 Budynek E

Full time

At Iron Mountain we know that work, when done well, makes a positive impact for our customers, our employees, and our planet. That’s why we need smart, committed people to join us. Whether you’re looking to start your career or make a change, talk to us and see how you can elevate the power of your work at Iron Mountain.

We provide expert, sustainable solutions in records and information management, digital transformation services, data centers, asset lifecycle management, and fine art storage, handling, and logistics. We proudly partner every day with our 225,000 customers around the world to preserve their invaluable artifacts, extract more from their inventory, and protect their data privacy in innovative and socially responsible ways.

Are you curious about being part of our growth story while evolving your skills in a culture that will welcome your unique contributions? If so, let's start the conversation.

Iron Mountain is seeking a skilled and motivated Payroll Analyst to join our EMEA HR / Payroll team on a 12-month fixed-term contract.

In this role, you will be responsible for end-to-end monthly payroll processing for Poland in partnership with our in-country payroll provider, ensuring complete accuracy, timely disbursements, and compliance with statutory and legal requirements.

What You'll Do (Responsibilities)

In this role, you will:

• Payroll Operations & Compliance: Account for processing monthly payroll by gathering, verifying, and delivering complete data to the In-country Payroll Provider (ICP). Ensure proper documentation and disbursement of payroll checks, taxes, employee benefits, and statutory reporting to local authorities.

• Stakeholder & Vendor Collaboration: Build strong working partnerships and manage day-to-day inquiries and escalations (Tier 3 support) with our ICP, HRO supplier, EMEA HR team, Accounting, and IRM Centers of Expertise (COE).

• Process Documentation & Efficiency: Evaluate systems, identify operating efficiencies, and create detailed end-to-end payroll process documentation to support robust operations.

• System & Data Transition Support: Participate in Joint Solution Design sessions, understand data conversion processes, and prepare data conversion workbooks using advanced Excel skills.

• Reporting & Analysis: Prepare detailed reports illustrating payroll expenditures, benefit plan disbursements, and tax obligations.

What You'll Bring (Skills & Qualifications)

The ideal candidate will have:

• Experience: 2–3 years of experience in payroll, preferably in international companies or a Shared Services environment.

• Payroll & Legal Knowledge: Advanced knowledge of EMEA payroll processing (specifically for Poland), including statutory regulations, legal compliance, and reporting obligations to authorities.

• Language Skills: Fluency in both English and Polish (written and spoken). Knowledge of any other European language is a plus.

• Technical & Data Expertise: Strong understanding of payroll data elements, comfort working across systems, and advanced Excel skills for data conversion workbooks.

• Core Competencies:

• Advanced problem-solving skills and keen attention to detail.

• Excellent communication skills for interacting across all organizational levels.

• High level of ethics, self-initiative, and ability to work efficiently under strict deadlines.

• Openness to learn, adapt to new systems, and foster a strong team-working attitude.

What We Offer (Benefits)

• Location & Work Style: Hybrid work setup based out of our Warsaw location.

• Compensation: Competitive salary package aligned with experience.

• Work-Life Balance: Flexible work options and paid time off/holidays.

• Professional Development: Opportunities for continuous learning and professional growth within a global organization.

Category: Human Resources

Iron Mountain is a global leader in storage and information management services trusted by more than 225,000 organizations in 60 countries. We safeguard billions of our customers’ assets, including critical business information, highly sensitive data, and invaluable cultural and historic artifacts. Take a look at our history here.

Iron Mountain helps lower cost and risk, comply with regulations, recover from disaster, and enable digital and sustainable solutions, whether in information management, digital transformation, secure storage and destruction, data center operations, cloud services, or art storage and logistics. Please see our Values and Code of Ethics for a look at our principles and aspirations in elevating the power of our work together.

If you have a physical or mental disability that requires special accommodations, please let us know by sending an email to [e-mail]. See the Supplement to learn more about Equal Employment Opportunity.

Iron Mountain is committed to a policy of equal employment opportunity. We recruit and hire applicants without regard to race, color, religion, sex (including pregnancy), national origin, disability, age, sexual orientation, veteran status, genetic information, gender identity, gender expression, or any other factor prohibited by law.

To view the Equal Employment Opportunity is the Law posters and the supplement, as well as the Pay Transparency Policy Statement, CLICK HERE.