Part-Time Office Operations Lead – Wroclaw

Indeema Software Inc.; Wrocław; Hybrid; PLN 22,000 - 54,000; Part time

Job summary

Indeema Software Inc. in Wrocław is seeking a part-time Office Manager to keep the local office running day to day, handling supplies, parcels, maintenance and onboarding support.

The role requires regular in-office presence (about 2–3 hours daily) with a flexible schedule totaling 40–60 hours per month, coordinating events, vendors and office changes. You will work independently, manage budgets and ensure smooth administrative processes.

Qualifications

• Strong organisational and time-management skills.
• Comfortable coordinating multiple tasks independently.
• Good communication and problem-solving skills.
• Availability for 40-60 hours per month on a flexible part-time schedule.
• Regular presence in the Wrocław office (about 2-3 hours daily).

Responsibilities

• Manage office supplies and purchases, including budget tracking.
• Coordinate incoming/outgoing parcels and related documentation.
• Oversee office maintenance, repairs, and furniture changes.
• Support onboarding and offboarding: welcome packs and access cards.
• Organise and coordinate office events and vendor communications.
• Prepare and arrange delivery of gifts for holidays and occasions.
• Set up and hand over equipment to employees.

Skills

Organizational skills

Time management

Multitasking

Communication skills

Problem-solving

Job description

Indeema Software Inc. in Wrocław is seeking a part-time Office Manager to keep the local office running day to day, handling supplies, parcels, maintenance and onboarding support.

The role requires regular in-office presence (about 2–3 hours daily) with a flexible schedule totaling 40–60 hours per month, coordinating events, vendors and office changes. You will work independently, manage budgets and ensure smooth administrative processes.