Office Manager

Indeema Software Inc.; Wrocław; Hybrid; PLN 22,000 - 54,000; Part time

Job summary

Indeema Software Inc. in Wrocław is seeking a part-time Office Manager to keep the local office running day to day, handling supplies, parcels, maintenance and onboarding support.

The role requires regular in-office presence (about 2–3 hours daily) with a flexible schedule totaling 40–60 hours per month, coordinating events, vendors and office changes. You will work independently, manage budgets and ensure smooth administrative processes.

Qualifications

• Strong organisational and time-management skills.
• Comfortable coordinating multiple tasks independently.
• Good communication and problem-solving skills.
• Availability for 40-60 hours per month on a flexible part-time schedule.
• Regular presence in the Wrocław office (about 2-3 hours daily).

Responsibilities

• Manage office supplies and purchases, including budget tracking.
• Coordinate incoming/outgoing parcels and related documentation.
• Oversee office maintenance, repairs, and furniture changes.
• Support onboarding and offboarding: welcome packs and access cards.
• Organise and coordinate office events and vendor communications.
• Prepare and arrange delivery of gifts for holidays and occasions.
• Set up and hand over equipment to employees.

Skills

Organizational skills

Time management

Multitasking

Communication skills

Problem-solving

Job description

Description

As a part-time Office Manager, you will keep the Wrocław office running day to day: supplies, parcels, maintenance, onboarding support, office events and vendor coordination.

Overview

This is a flexible part-time role in the Wrocław office, with regular presence in the office. The workload varies: some tasks are routine, others come up only a few times a month or a quarter.

Requirements

• Strong organisational and time-management skills.
• Comfortable handling day-to-day tasks independently and coordinating several tasks at once.
• Good communication and problem-solving skills.
• Availability for 40-60 hours per month on a flexible part-time schedule.
• Availability to work from the office regularly, about 2-3 hours a day.

Will be a big plus

• Previous experience in office management, administration or a similar role.

Responsibilities

• Manage office supplies and purchases, including budget tracking and expense control.
• Coordinate incoming and outgoing parcels: delivery times, couriers and reception, shipping documents, and customs clearance and related taxes when needed.
• Coordinate office maintenance, repairs, furniture changes and other office changes, agreed with the building management.
• Support onboarding and offboarding: welcome packs and access cards, equipment prepared to IT instructions, and an introduction to office rules.
• Organise and coordinate office events.
• Buy, prepare and arrange delivery of gifts for holidays, birthdays and other occasions.
• Set up and hand over equipment to employees.
• Communicate with vendors and monitor invoices and payments when needed.