On-site Operations Admin & Logistics Coordinator

Siemens Gamesa; Województwo pomorskie; On-site; PLN 70,000 - 100,000; Full time

Benefits offered by this job

Lunch card valid in Poland

Company insurance coverage

Multisport card and Luxmed medicalCare

Overtime collected into a time-bank

Annual bonus

Job summary

Siemens Gamesa in Gdańsk, PM, PL, is seeking a Business Administration Coordinator to provide administrative and operational support to Operations Managers and offshore wind technicians, ensuring smooth site activities and effective coordination of daily tasks.

You will handle budgets, invoicing, procurement and office logistics, act as primary contact for the field team, prepare reports and presentations, and help implement new office systems. Fluency in English and Polish is required.

Qualifications

• University degree, preferably in Administration, Business Management, or a related field.
• Previous experience in an administrative, office coordination, or similar role, preferably within a large international organization.
• Strong organizational and coordination skills, with the ability to manage multiple priorities and deadlines effectively.
• Experience with financial administration, including budgeting, invoicing, purchasing, or expense management.
• Proactive and resourceful approach to problem‑solving, with the ability to work independently in a dynamic environment.
• Fluent English and Polish, both written and spoken, with strong communication and interpersonal skills.

Responsibilities

• Provide administrative support to Operations Managers and offshore wind technicians, including time registration, travel expense claims, scheduling, and coordination of daily activities.
• Coordinate the procurement, distribution, and inventory of Personal Protective Equipment (PPE), work clothing, office supplies, and other materials required by the team.
• Support financial administration by assisting with annual budgets, monitoring monthly budget activity, processing invoices, and supporting purchasing activities.
• Act as the primary point of contact for office-related matters, managing correspondence, phone calls, emails, and general administrative requests.
• Prepare and maintain presentations, reports, statistical charts, meeting minutes, protocols, and other documentation required by management.
• Maintain accurate physical and electronic records and support the implementation of new office technologies and systems to improve administrative efficiency.

Skills

Fluent English

Polish language

Education

University degree in Administration/Business Management or related field

Job description

Siemens Gamesa in Gdańsk, PM, PL, is seeking a Business Administration Coordinator to provide administrative and operational support to Operations Managers and offshore wind technicians, ensuring smooth site activities and effective coordination of daily tasks.

You will handle budgets, invoicing, procurement and office logistics, act as primary contact for the field team, prepare reports and presentations, and help implement new office systems. Fluency in English and Polish is required.