Operations Coordinator

Koda-Brands; Poland; On-site; PLN 127,442 - 191,164; Full time

Job summary

Koda-Brands is looking for an Operations Coordinator in Poland to manage various operational aspects including supply ordering, production oversight, e-commerce order management, and relationship maintenance with wholesale partners. The ideal candidate should be detail-oriented with proven experience as a Virtual Assistant, possess excellent organizational skills, and have strong English communication proficiency. Passion for high-quality, sustainable products is preferred.

Qualifications

• Proven experience as a Virtual Assistant or in a similar role.
• Excellent organizational and multitasking skills.
• Strong and fluent English communication skills.

Responsibilities

• Manage ordering supplies and production processes.
• Coordinate product packaging and labeling for compliance.
• Process and fulfill e-commerce orders accurately.
• Manage listings and inventory on online marketplaces.
• Perform administrative tasks to support daily operations.

Skills

Organizational skills

Communication skills (English)

E-commerce platform proficiency

Inventory management

Attention to detail

Job description

As an Operations Coordinator, you will manage various aspects of our operations. Your primary focus will be ordering supplies, overseeing the production process, handling labels, and managing e-commerce orders, marketplaces, and wholesale channels. Your role is crucial in ensuring smooth operations and exceptional customer satisfaction.

Key Responsibilities

• Ordering Supplies and Production Management:
  • Source and order raw materials and supplies necessary for product production.
  • Coordinate with suppliers to ensure timely delivery and quality of materials.
  • Manage inventory levels to prevent shortages.
• Packaging Management:
  • Coordinate the ordering, printing, and shipping of product labels.
  • Ensure all labeling complies with regulatory standards and brand guidelines.
  • Manage packaging materials and ensure products are properly packed for shipment.
• E-commerce Order Management:
  • Process and fulfill e-commerce orders in a timely and accurate manner.
  • Monitor and manage orders from e-commerce.
  • Handle customer inquiries and resolve any issues related to orders.
• Marketplace and Wholesale Channel Management:
  • Manage listings and inventory on online marketplaces (Faire, UNFI, AmeriSource, Amazon, Walmart, etc).
  • Develop and maintain relationships with wholesale partners.
  • Process and fulfill wholesale orders, ensuring timely delivery.
  • Monitor marketplace performance and suggest improvements.
• General Administrative Support:
  • Perform various administrative tasks to support daily operations.
  • Maintain accurate records of orders, inventory, and shipments.
  • Provide regular updates and reports to the management team.

Qualifications

• Proven experience as a Virtual Assistant or in a similar role.
• Excellent organizational and multitasking skills.
• Strong and fluent English communication skills, both written and verbal.
• Proficiency in using e-commerce platforms.
• Familiarity with inventory management and order fulfillment processes.
• Ability to work independently and as part of a team.
• Attention to detail and commitment to quality.

Preferred Qualifications

• Experience in the beauty industry.
• Knowledge of sustainable and ethical sourcing practices.
• Experience with wholesale channel management.

How to Apply

If you are a motivated and detail-oriented individual with a passion for high-quality, sustainable products, we would love to hear from you. Please submit your resume and a cover letter detailing your relevant experience and why you would be a great fit for this role.