Part-Time Business Operations Coordinator Wanted!

NextBranch Solutions; Poland; On-site; PLN 70,000 - 90,000; Part time

Benefits offered by this job

Mentorship and operational skill development

Exposure to various business functions

Job summary

A growing business solutions company in Poland is looking for a Part-Time Business Operations Coordinator to help streamline operations across various brands. The role involves organizing communications, assisting in CRM tasks, updating website content, and supporting basic finance and HR duties. Ideal candidates will be detail-oriented, organized, and proactive. Experience in business operations is a plus but not mandatory. Embrace a hands-on role without ownership of high-level decisions, gaining exposure to different business functions.

Qualifications

• Organized and detail-oriented individual required.
• Comfortable using business tools like CRM, email, and spreadsheets.
• Ability to communicate clearly both in writing and verbally.
• Clear written and verbal communicator.
• Proactive and asks clarifying questions when needed.
• Experience in operations, admin support, or customer service is a plus—but not required.

Responsibilities

• Monitor and organize shared inboxes.
• Log calls, notes, and tasks in CRM.
• Update website pages and upload blogs or resources.
• Schedule approved social media content.
• Assist with basic finance tasks like invoicing.
• Business Operations Support: Assist with invoicing/expense tracking, HR records/onboarding materials, document SOPs/workflows.

Skills

Organizational skills

Attention to detail

Clear communication

Proactive attitude

Proactive

CRM familiarity

Email & calendars tools

Spreadsheets

Tools

CRM systems

Email platforms

Spreadsheets

Spreadsheets

Job description

Part-Time Business Operations Coordinator Wanted!

We’re seeking a detail-oriented Business Operations Coordinator to support day-to-day execution across multiple brands within a growing business ecosystem. This role focuses on organization, follow-through, and systems support—not strategy.

You’ll help ensure operations run smoothly, information stays organized, and tasks are completed accurately, allowing the founder to focus on growth, partnerships, and long-term vision.

This role is ideal for someone who enjoys variety, works well within defined systems, and wants hands‑on exposure to business operations without ownership of high‑level decisions.

Core Responsibilities

Administrative & Communication Support

• Monitor and organize shared inboxes
• Draft responses for review and approval
• Schedule meetings and send follow-ups

CRM & Client Operations

• Log calls, notes, and tasks
• Move deals through pipelines per direction
• Flag missing or inconsistent data

Website & Content Support

• Update website pages
• Upload blogs, resources, and case studies
• Fix formatting issues, links, and typos

Social Media Execution

• Schedule approved content

E-commerce Support

• Upload products and descriptions
• Monitor orders and inventory
• Respond to basic customer inquiries using templates

Business Operations Support

• Assist with basic finance tasks (invoicing, expense tracking)
• Support HR organization (employee records, onboarding materials)
• Assist with documenting SOPs and workflows

What This Role Is NOT

Requirements

• Organized, detail-oriented, and reliable
• Comfortable with business tools (CRM, email, calendars, spreadsheets)
• Able to follow systems and SOPs
• Clear written and verbal communicator
• Proactive and asks clarifying questions when needed
• Experience in operations, admin support, or customer service is a plus—but not required.

Exposure to multiple business functions

Mentorship and operational skill development