Office Operations & Events Lead

DOU Polska; Warszawa; On-site; PLN 70,000 - 100,000; Full time

Benefits offered by this job

Cafeteria budget

Remote-first + tech support

Team events (online/offline/offsite)

Learning culture

Job summary

GR8_TECH is seeking an experienced Office Operations Specialist to keep our Warsaw office running smoothly and efficiently. You will own day-to-day operations, coordinate vendors, manage events, and support cross-team activities to ensure a seamless office experience.

You’ll work with budgets, invoices, and office systems, delivering proactive solutions and maintaining strong relationships with stakeholders and vendors in an international, fast-paced environment.

Qualifications

• 2+ years in office management or similar operations.
• Strong organizational skills and multi-tasking.
• Confident communication with stakeholders and vendors.
• Proactive mindset to prevent problems.
• Comfort with budgets, numbers, and Excel.
• Upper-Intermediate English or higher.
• Upper-Intermediate Polish or higher.
• Experience with 1C and/or HiBob.
• Experience organizing corporate events.
• Experience in international or fast-paced environments.

Responsibilities

• Oversee day-to-day office operations and keep workflows smooth.
• Coordinate cleaning, maintenance, repairs, and office services.
• Maintain well-stocked office supplies and equipment.
• Manage vendor relationships and supplier database.
• Resolve operational issues before they impact the team.
• Track office expenses, payments, and invoices; book in 1C.
• Assist in budgeting; monitor spend and report on budgets.
• Organize office events and team activities, internal and external.
• Support Talent team with event logistics and vendor coordination.
• Collaborate with internal stakeholders to align office processes.

Skills

Organizational skills

Stakeholder communication

Budgeting

Excel

Proactive mindset

English proficiency

Polish proficiency

Tools

1C

HiBob

Job description

GR8_TECH is seeking an experienced Office Operations Specialist to keep our Warsaw office running smoothly and efficiently. You will own day-to-day operations, coordinate vendors, manage events, and support cross-team activities to ensure a seamless office experience.

You’ll work with budgets, invoices, and office systems, delivering proactive solutions and maintaining strong relationships with stakeholders and vendors in an international, fast-paced environment.