Office Manager (Warsaw)

DOU Polska; Warszawa; On-site; PLN 70,000 - 100,000; Full time

Benefits offered by this job

Cafeteria budget

Remote-first + tech support

Team events (online/offline/offsite)

Learning culture

Job summary

GR8_TECH is seeking an experienced Office Operations Specialist to keep our Warsaw office running smoothly and efficiently. You will own day-to-day operations, coordinate vendors, manage events, and support cross-team activities to ensure a seamless office experience.

You’ll work with budgets, invoices, and office systems, delivering proactive solutions and maintaining strong relationships with stakeholders and vendors in an international, fast-paced environment.

Qualifications

• 2+ years in office management or similar operations.
• Strong organizational skills and multi-tasking.
• Confident communication with stakeholders and vendors.
• Proactive mindset to prevent problems.
• Comfort with budgets, numbers, and Excel.
• Upper-Intermediate English or higher.
• Upper-Intermediate Polish or higher.
• Experience with 1C and/or HiBob.
• Experience organizing corporate events.
• Experience in international or fast-paced environments.

Responsibilities

• Oversee day-to-day office operations and keep workflows smooth.
• Coordinate cleaning, maintenance, repairs, and office services.
• Maintain well-stocked office supplies and equipment.
• Manage vendor relationships and supplier database.
• Resolve operational issues before they impact the team.
• Track office expenses, payments, and invoices; book in 1C.
• Assist in budgeting; monitor spend and report on budgets.
• Organize office events and team activities, internal and external.
• Support Talent team with event logistics and vendor coordination.
• Collaborate with internal stakeholders to align office processes.

Skills

Organizational skills

Stakeholder communication

Budgeting

Excel

Proactive mindset

English proficiency

Polish proficiency

Tools

1C

HiBob

Job description

GR8_TECH builds B2B iGaming platforms for operators who play to lead. We deliver full-cycle, high-impact tech designed to scale from seamless integrations and expert consulting to long-term operational support. Our platform powers millions of active players and drives real business growth. Call it what it is: the iGaming Platform for Champions. With 1000+ GR8 people across locations and time zones, we don't just ship technology we help operators build success stories across brands, markets, and geos. Our ambition drives us. Our people make it real. If you're a challenger in spirit and a champion in action join us.

Why This Role Exists

This role exists to keep our office environment running smoothly, predictably, and without friction for the team. You’ll help us create a comfortable, well-organized workspace and seamless office experience by owning day-to-day operations, vendor coordination, and events.

What You’ll Drive

Office operations & experience

• Own the day-to-day office operations and keep everything running smoothly.
• Coordinate cleaning, maintenance, repairs, and general office services.
• Ensure the office is well-stocked (food, snacks, supplies, equipment).
• Manage vendor relationships and maintain an up-to-date supplier database.
• Step in and solve operational issues before they become visible to the team.

Budget & administrative control

• Manage office-related expenses and ensure accurate and timely payments.
• Handle invoice tracking and booking in 1C.
• Prepare and monitor the office admin budget.
• Support budget planning and provide visibility into spending.
• Keep financial processes structured, predictable, and under control.

Events & team experience

• Organize office events and team activities (both internal and outdoor).
• Support company-wide events locally in collaboration with the Talent team.
• Build and maintain a reliable network of event vendors.
• Track event budgets and ensure efficient spend.
• Collect feedback after events and turn it into actionable improvements.

Cross-team support

• Support travel coordination processes when needed.
• Help the Talent team with occasional operational tasks (merch, gifts, logistics).
• Partner with internal stakeholders to keep office-related processes aligned.
• Be the go-to person for anything related to office operations.

What makes you a GR8 fit

Must-have

• 2+ years of experience in office management or a similar operational role.
• Strong organizational skills and ability to manage multiple things at once.
• Confident communication with different stakeholders and vendors.
• Proactive mindset you don't wait for problems, you prevent them.
• Comfortable working with budgets, numbers, and Excel.
• Upper-Intermediate English or higher.
• Upper-Intermediate Polish or higher.

Nice-to-have

• Experience with 1C and/or HiBob.
• Experience organizing corporate events or team activities.
• Experience working in an international or fast-paced environment.

Why You’ll Love Working Here

Benefits Cafeteria annual budget you allocate to:

Sports

• Medical
• Mental health
• Home office
• Languages.

Work-life & support

• Paid maternity/paternity leave + monthly childcare allowance.
• 20+ vacation days, unlimited sick leave, emergency time off.
• Remote-first + tech support + coworking compensation.
• Team events (online/offline/offsite).
• Learning culture with internal courses + growth programs.

Our Culture & Core Values

GR8_TECH culture is how we win — through trust, ownership, and a growth mindset. We move fast, stay curious, and keep it real, with open feedback, room to experiment, and a team that’s got your back.

FUELLED BY TRUST: we're open, honest, and have each other's backs.

OWN YOUR GAME: we take initiative and own what we do.

ACCELER8: we move fast, focus smart, and keep it simple.

CHALLENGE ACCEPTED: we grow through challenges and stay curious.

BULLETPROOF: we're resilient, ready, and always have a plan.