Facilities & Workplace Experience Lead (Hybrid)

Jones Lang LaSalle Incorporated; Warszawa; On-site; PLN 67,000 - 100,000; Full time

Benefits offered by this job

Private healthcare

Cafeteria system

Life insurance

Employee assistance program

Hybrid work environment

Job summary

Jones Lang LaSalle (JLL) in Warsaw, Poland, is seeking a hands-on Facilities Assistant to ensure seamless office operations and exceptional workplace experiences. You will coordinate conference room setups, manage maintenance, and oversee vendor partnerships to support events and daily workflows.

The role requires strong organizational and communication skills, technical aptitude for AV and printing equipment, and the ability to work independently in a fast-paced environment.

Qualifications

• Strong organizational and coordination skills to manage multiple vendor relationships.
• Proactive problem-solver who can anticipate needs and address facility challenges efficiently.
• Excellent communication to liaise with internal stakeholders and external service providers.
• Technical aptitude to troubleshoot audiovisual, printing, and IT-related office equipment.
• Detail-oriented mindset with high standards for office presentation and functionality.
• Ability to work independently while collaborating across teams.

Responsibilities

• Manage and coordinate conference room setups, ensuring all technical and logistical requirements are met.
• Oversee office maintenance activities and serve as the primary liaison for facility-related matters.
• Partner with vendors to manage printing solutions, troubleshoot equipment issues, and optimize document services.
• Coordinate archiving operations with archival partners, ensuring compliant storage, retrieval, and disposal processes.
• Plan and execute support for internal and external events, including preparation and distribution of materials.
• Collaborate to maintain audiovisual systems in conference rooms for optimal functionality.
• Manage office supplies procurement and PO management through multiple vendors.

Skills

Vendor management

Event coordination

Office coordination

Technical aptitude

Tools

AV equipment

Printing devices

Archiving systems

Job description

Jones Lang LaSalle (JLL) in Warsaw, Poland, is seeking a hands-on Facilities Assistant to ensure seamless office operations and exceptional workplace experiences. You will coordinate conference room setups, manage maintenance, and oversee vendor partnerships to support events and daily workflows.

The role requires strong organizational and communication skills, technical aptitude for AV and printing equipment, and the ability to work independently in a fast-paced environment.