Executive Office & Travel Coordinator

Link Group; Warszawa; On-site; PLN 52,000 - 90,000; Full time

Job summary

Link Group is seeking a proactive Administrative Assistant to support the Warsaw office's day-to-day operations. You will help coordinate office administration, assist employees and visitors, arrange travel and events, and provide administrative support to local leadership.

Key tasks include managing supplies and logistics, organizing meetings and visits, coordinating vendor interactions, and maintaining a welcoming office environment for staff and guests in Poland's capital.

Qualifications

• 2+ years of experience in an Administrative Assistant, Office Coordinator, or similar role.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office (Outlook, Teams, Word, Excel, PowerPoint).
• Fluent in Polish and English.
• Ability to handle confidential information with discretion.

Responsibilities

• Coordinate office administration, supplies, deliveries and vendor interactions.
• Organize meetings, workshops, visitor logistics, and leadership visits.
• Arrange travel, accommodation, and meeting logistics.
• Coordinate office events, town halls, celebrations, and team activities.
• Maintain a professional, organized, and welcoming office environment.

Skills

Strong organizational skills

Multitasking

Communication skills

MS Office proficiency

Polish language

English language

Discretion with confidential info

Tools

Microsoft Office Suite

Job description

Link Group is seeking a proactive Administrative Assistant to support the Warsaw office's day-to-day operations. You will help coordinate office administration, assist employees and visitors, arrange travel and events, and provide administrative support to local leadership.

Key tasks include managing supplies and logistics, organizing meetings and visits, coordinating vendor interactions, and maintaining a welcoming office environment for staff and guests in Poland's capital.