Office & Events Operations Lead

DOU Polska; Warszawa; On-site; PLN 90,000 - 130,000; Full time

Benefits offered by this job

Medical

Mental health

Home office

Languages

Remote-first + tech support

Team events

Learning culture

Job summary

GR8_TECH is hiring for an Office Operations role to maintain a smooth, well-organized corporate space in Warszawa. You will manage day-to-day operations, coordinate vendors, organize events, and help the Talent team with occasional tasks.

You will also oversee budgets and ensure timely payments while supporting a fast-paced, international work environment. The role values proactive problem-solving, strong communication with stakeholders, and comfort with numbers and Excel.

Qualifications

• 2+ years of experience in office management or a similar operational role.
• Strong organizational skills and ability to manage multiple things at once.
• Confident communication with different stakeholders and vendors.
• Proactive mindset — you don’t wait for problems, you prevent them.
• Comfortable working with budgets, numbers, and Excel.
• Upper-Intermediate English or higher while Polish proficiency is also expected.

Responsibilities

• Own the day-to-day office operations and keep everything running smoothly.
• Coordinate cleaning, maintenance, repairs, and general office services.
• Ensure the office is well-stocked (food, snacks, supplies, equipment).
• Manage vendor relationships and maintain an up-to-date supplier database.
• Step in and solve operational issues before they become visible to the team.
• Handle invoice tracking and booking in 1C; prepare and monitor the admin budget.

Skills

Office management

Organizational skills

Vendor coordination

Budgeting

Excel

English (Upper-Intermediate)

Polish (Upper-Intermediate)

Budget oversight

Tools

1C

HiBob

Job description

GR8_TECH is hiring for an Office Operations role to maintain a smooth, well-organized corporate space in Warszawa. You will manage day-to-day operations, coordinate vendors, organize events, and help the Talent team with occasional tasks.

You will also oversee budgets and ensure timely payments while supporting a fast-paced, international work environment. The role values proactive problem-solving, strong communication with stakeholders, and comfort with numbers and Excel.