Operations Lead: Office & Admin Excellence (Polish/English)

FlixBus; Warszawa; On-site; PLN 60,000 - 90,000; Full time

Benefits offered by this job

Work from Anywhere

Hybrid work model

Wellbeing support

Language courses

Mentoring program

Job summary

Flix in Warsaw is seeking a Workplace Operations professional to ensure smooth day-to-day office functions, including reception. The role covers administration, procurement, and cross-location process improvements to enhance the employee experience.

Based in Poland, you will support regional offices across Eastern Europe, owning office events, supplier relations, and facilities coordination with a strong emphasis on ownership and improvements.

Qualifications

• Strong organizational skills and ability to independently manage multiple priorities.
• A proactive mindset: you anticipate issues rather than react to them.
• A positive, can-do attitude and strong interpersonal skills.
• High level of professionalism and communication skills.
• Fluency in Polish and English (spoken and written).
• Availability to work on-site most days of the week.

Responsibilities

• Ensuring smooth day-to-day operation of the office, including reception.
• Managing administration processes such as document flows or contracts management.
• Overseeing administrative budget, spending, and procurement activities.
• Managing relationships with suppliers, vendors, and building administration.
• Organizing office events and supporting employee experience initiatives.
• Coordinating office supplies, inventory, equipment, maintenance, and ad-hoc repairs.
• Standardizing processes across offices and driving operational improvements and best practices.

Skills

Organizational skills

Multitasking

Proactive mindset

Interpersonal skills

Polish & English

Job description

Flix in Warsaw is seeking a Workplace Operations professional to ensure smooth day-to-day office functions, including reception. The role covers administration, procurement, and cross-location process improvements to enhance the employee experience.

Based in Poland, you will support regional offices across Eastern Europe, owning office events, supplier relations, and facilities coordination with a strong emphasis on ownership and improvements.