Office Manager (Warsaw)

DOU Polska; Warszawa; On-site; PLN 90,000 - 130,000; Full time

Benefits offered by this job

Medical

Mental health

Home office

Languages

Remote-first + tech support

Team events

Learning culture

Job summary

GR8_TECH is hiring for an Office Operations role to maintain a smooth, well-organized corporate space in Warszawa. You will manage day-to-day operations, coordinate vendors, organize events, and help the Talent team with occasional tasks.

You will also oversee budgets and ensure timely payments while supporting a fast-paced, international work environment. The role values proactive problem-solving, strong communication with stakeholders, and comfort with numbers and Excel.

Qualifications

• 2+ years of experience in office management or a similar operational role.
• Strong organizational skills and ability to manage multiple things at once.
• Confident communication with different stakeholders and vendors.
• Proactive mindset — you don’t wait for problems, you prevent them.
• Comfortable working with budgets, numbers, and Excel.
• Upper-Intermediate English or higher while Polish proficiency is also expected.

Responsibilities

• Own the day-to-day office operations and keep everything running smoothly.
• Coordinate cleaning, maintenance, repairs, and general office services.
• Ensure the office is well-stocked (food, snacks, supplies, equipment).
• Manage vendor relationships and maintain an up-to-date supplier database.
• Step in and solve operational issues before they become visible to the team.
• Handle invoice tracking and booking in 1C; prepare and monitor the admin budget.

Skills

Office management

Organizational skills

Vendor coordination

Budgeting

Excel

English (Upper-Intermediate)

Polish (Upper-Intermediate)

Budget oversight

Tools

1C

HiBob

Job description

GR8_TECH builds B2B iGaming platforms for operators who play to lead. We deliver full-cycle, high-impact tech designed to scale — from seamless integrations and expert consulting to long-term operational support. Our platform powers millions of active players and drives real business growth. Call it what it is: the iGaming Platform for Champions. With 1000+ GR8 people across locations and time zones, we don’t just ship technology — we help operators build success stories across brands, markets, and geos. Our ambition drives us. Our people make it real. If you’re a challenger in spirit and a champion in action — join us.

Why This Role Exists

This role exists to keep our office environment running smoothly, predictably, and without friction for the team. You’ll help us create a comfortable, well-organized workspace and seamless office experience by owning day-to-day operations, vendor coordination, and events.

What You’ll Drive

Office operations & experience

• Own the day-to-day office operations and keep everything running smoothly.
• Coordinate cleaning, maintenance, repairs, and general office services.
• Ensure the office is well-stocked (food, snacks, supplies, equipment).
• Manage vendor relationships and maintain an up-to-date supplier database.
• Step in and solve operational issues before they become visible to the team.

Budget & administrative control

• Manage office-related expenses and ensure accurate and timely payments.
• Handle invoice tracking and booking in 1C.
• Prepare and monitor the office admin budget.
• Support budget planning and provide visibility into spending.
• Keep financial processes structured, predictable, and under control.

Events & team experience

• Organize office events and team activities (both internal and outdoor).
• Support company-wide events locally in collaboration with the Talent team.
• Build and maintain a reliable network of event vendors.
• Track event budgets and ensure efficient spend.
• Collect feedback after events and turn it into actionable improvements.

Cross-team support

• Support travel coordination processes when needed.
• Help the Talent team with occasional operational tasks (merch, gifts, logistics).
• Partner with internal stakeholders to keep office-related processes aligned.
• Be the go-to person for anything related to office operations.

What makes you a GR8 fit

Must-have

• 2+ years of experience in office management or a similar operational role.
• Strong organizational skills and ability to manage multiple things at once.
• Confident communication with different stakeholders and vendors.
• Proactive mindset — you don’t wait for problems, you prevent them.
• Comfortable working with budgets, numbers, and Excel.
• Upper-Intermediate English or higher.
• Upper-Intermediate Polish or higher.

Nice-to-have

• Experience with 1C and/or HiBob.
• Experience organizing corporate events or team activities.
• Experience working in an international or fast-paced environment.

Why You’ll Love Working Here

Benefits Cafeteria — annual budget you allocate to:

Sports

• Medical
• Mental health
• Home office
• Languages.

Work-life & support

• Paid maternity/paternity leave + monthly childcare allowance.
• 20+ vacation days, unlimited sick leave, emergency time off.
• Remote-first + tech support + coworking compensation.
• Team events (online/offline/offsite).
• Learning culture with internal courses + growth programs.

Our Culture & Core Values

GR8_TECH culture is how we win — through trust, ownership, and a growth mindset. We move fast, stay curious, and keep it real, with open feedback, room to experiment, and a team that’s got your back.

FUELLED BY TRUST: we’re open, honest, and have each other’s backs.

OWN YOUR GAME: we take initiative and own what we do.

ACCELER8: we move fast, focus smart, and keep it simple.

CHALLENGE ACCEPTED: we grow through challenges and stay curious.

BULLETPROOF: we’re resilient, ready, and always have a plan.