Office Manager (Warsaw)

GR8_TECH; Warszawa; On-site; PLN 60,000 - 90,000; Full time

Benefits offered by this job

Benefits Cafeteria

Work-life support

Team events

Job summary

GR8_TECH Warsaw is hiring a proactive Office Manager to ensure a smooth, well-organised office environment. You will own day-to-day operations, coordinate vendors, manage the admin budget, and support events in collaboration with the Talent team.

You will also handle travel, internal tasks, and cross-team coordination, acting as the go-to person for all office-related processes. Strong English and Polish skills are required.

Qualifications

• 2+ years in office management or similar
• Strong organizational skills and multitasking
• Confident communication with stakeholders and vendors
• Proactive mindset
• Budgeting skills and Excel
• English (Upper-Intermediate)
• Polish (Upper-Intermediate)

Responsibilities

• Own day-to-day office operations and keep everything running smoothly.
• Coordinate cleaning, maintenance, repairs, and general office services.
• Ensure the office is well-stocked (food, snacks, supplies, equipment).
• Manage vendor relationships and maintain an up-to-date supplier database.
• Step in and solve operational issues before they impact the team.
• Manage office-related expenses and ensure accurate payments.
• Handle invoice tracking and booking in 1C.
• Prepare and monitor the office admin budget.
• Support budget planning and provide visibility into spending.
• Keep financial processes structured and under control.
• Organize office events and team activities (internal/external).
• Support company-wide events locally with Talent team.
• Build and maintain a network of event vendors.
• Track event budgets and ensure efficient spend.
• Collect feedback after events and turn into improvements.
• Support travel coordination processes when needed.
• Help Talent with operational tasks (merch, gifts, logistics).
• Partner with internal stakeholders to align office processes.
• Be the go-to person for all office ops.

Skills

Office management

Organization

Vendor coordination

Budgeting

Excel

English

Polish

Tools

1C

HiBob

Job description

GR8 _TECH builds B2B iGaming platforms for operators who play to lead.

We deliver full-cycle, high-impact tech designed to scale - from seamless integrations and expert consulting to long-term operational support. Our platform powers millions of active players and drives real business growth. Call it what it is: the iGaming Platform for Champions.

With 1000+ GR8 people across locations and time zones, we don’t just ship technology - we help operators build success stories across brands, markets, and geos.

Our ambition drives us. Our people make it real.

If you’re a challenger in spirit and a champion in action - join us.

Why this role exists:

This role exists to keep our office environment running smoothly, predictably, and without friction for the team.You’ll help us create a comfortable, well-organized workspace and seamless office experience by owning day-to-day operations, vendor coordination, and events.

Location: Warsaw

What you’ll drive:

Office operations & experience

• Own the day-to-day office operations and keep everything running smoothly.
• Coordinate cleaning, maintenance, repairs, and general office services.
• Ensure the office is well-stocked (food, snacks, supplies, equipment).
• Manage vendor relationships and maintain an up-to-date supplier database.
• Step in and solve operational issues before they become visible to the team.

Budget & administrative control

• Manage office-related expenses and ensure accurate and timely payments.
• Handle invoice tracking and booking in 1C.
• Prepare and monitor the office admin budget.
• Support budget planning and provide visibility into spending.
• Keep financial processes structured, predictable, and under control.

Events & team experience

• Organize office events and team activities (both internal and outdoor).
• Support company-wide events locally in collaboration with the Talent team.
• Build and maintain a reliable network of event vendors.
• Track event budgets and ensure efficient spend.
• Collect feedback after events and turn it into actionable improvements.

Cross-team support

• Support travel coordination processes when needed.
• Help the Talent team with occasional operational tasks (merch, gifts, logistics).
• Partner with internal stakeholders to keep office-related processes aligned.
• Be the go-to person for anything related to office operations.

What makes you a GR8 fit

Must-have

• 2+ years of experience in office management or a similar operational role.
• Strong organizational skills and ability to manage multiple things at once.
• Confident communication with different stakeholders and vendors.
• Proactive mindset - you don’t wait for problems, you prevent them.
• Comfortable working with budgets, numbers, and Excel.
• Upper-Intermediate English or higher.
• Upper-Intermediate Polish or higher.

Nice-to-have

• Experience with 1C and/or HiBob.
• Experience organizing corporate events or team activities.
• Experience working in an international or fast-paced environment.

Why you’ll love working here:

Benefits Cafeteria - annual budget you allocate to:

Work-life & support

• Paid maternity/paternity leave + monthly childcare allowance.
• 20+ vacation days, unlimited sick leave, emergency time off.
• Team events (online/offline/offsite).
• Learning culture with internal courses + growth programs.

Our culture & core values:

GR8_TECH culture is how we win - through trust, ownership, and a growth mindset. We move fast, stay curious, and keep it real, with open feedback, room to experiment, and a team that’s got your back.

FUELLED BY TRUST: we’re open, honest, and have each other’s backs.

OWN YOUR GAME: we take initiative and own what we do.

ACCELER8: we move fast, focus smart, and keep it simple.

CHALLENGE ACCEPTED: we grow through challenges and stay curious.

BULLETPROOF: we’re resilient, ready, and always have a plan.