Office & Events Coordinator — Warsaw

Fresha; Warszawa; On-site; PLN 67,000 - 112,000; Full time

Benefits offered by this job

Health Insurance

Multisport Membership

Food & Refreshments

Prime Location

Equipment Provided

Job summary

Fresha is hiring an Office Coordinator/Office Manager in Warsaw, PL. This on-site role covers daily workplace oversight, inventory, vendor coordination, and event planning, with a focus on reliable office operations and a welcoming reception.

Salary range reflects market in Warsaw and includes benefits. You will manage travel, deliveries, and onboarding/offboarding, collaborating with various teams to maintain a productive office environment.

Qualifications

• English proficiency minimum level B2 for communicating with international guests.
• Experience in office administration and reception support.
• Experience coordinating events or team activities is preferred.
• Reliable and discreet handling of information and budgets.
• Attention to detail in bookings, deliveries and daily tasks.

Responsibilities

• Oversee daily workplace operations to ensure a safe, organized, productive environment.
• Monitor, order, and restock office stationery, kitchen supplies and first-aid items.
• Coordinate routine cleaning, repairs, waste management, and liaise with management.
• Prepare workstations, welcome packs and access for new hires; collect gear on departures.
• Receive, log, sort and distribute mail and department deliveries.
• Coordinate domestic and international outbound parcels and shipments.
• Handle end-to-end travel bookings for staff globally.
• Serve as the liaison for third-party office providers and vendors.
• Plan and coordinate office events, socials, and offsites with budgeting and vendors.
• Manage front desk reception, inquiries and meeting room readiness.

Skills

Attention to Detail

Proactivity

Organization

Warm Communication

English Proficiency

Office Administration Experience

Event Coordination Experience

Reliability & Discretion

Job description

Fresha is hiring an Office Coordinator/Office Manager in Warsaw, PL. This on-site role covers daily workplace oversight, inventory, vendor coordination, and event planning, with a focus on reliable office operations and a welcoming reception.

Salary range reflects market in Warsaw and includes benefits. You will manage travel, deliveries, and onboarding/offboarding, collaborating with various teams to maintain a productive office environment.