Kraków Office & Operations Lead (Part-Time)

VIOTAS (Electricity Exchange); Kraków; On-site; PLN 56,000 - 78,000; Part time

Benefits offered by this job

Annual training budget (up to 10,000 1

Performance-based bonus

LuxMed private medical care

MultiSport card

PPK with Generali

Job summary

VIOTAS in Kraków is seeking a part-time Office Manager on a 12-month maternity cover to support a team of about 10 people. The role combines office administration, onboarding, supplier and finance admin, events, travel, and project support for the Innovation team.

Reporting to the Director of Innovation at VIOTAS HQ in Ireland, you will work independently within agreed hours and help keep the office running smoothly while translating materials as needed and providing reporting to headquarters.

Qualifications

• Fluent English with good written and spoken grammar.
• Excellent organization and ability to manage multiple tasks.
• Autonomous worker with proactive problem solving.
• Experience with office tech and basic accounting/document handling.

Responsibilities

• Manage daily administration and operation of the Kraków office.
• Ensure equipment, supplies and stationery are available and maintained.
• Organise local events, internal meetings and client meetings.
• Arrange accommodation and business travel for employees.
• Coordinate inductions, health & safety training and onboarding requirements.
• Drive wellbeing, culture and team initiatives for the Kraków office.
• Prepare accounting documentation and support local admin processes.
• Prepare reports and documentation for VIOTAS HQ.
• Assist management with quotations, pricing and local contract admin.
• Translate business materials to/from English as needed.
• Provide administrative and project support to the Innovation team in Ireland.

Skills

Organizational skills

Time management

Technical support

Problem solving

Autonomy

MS Office

AI tools usage

English proficiency

Education

Higher education in business/related field

Tools

Microsoft Office

Job description

VIOTAS in Kraków is seeking a part-time Office Manager on a 12-month maternity cover to support a team of about 10 people. The role combines office administration, onboarding, supplier and finance admin, events, travel, and project support for the Innovation team.

Reporting to the Director of Innovation at VIOTAS HQ in Ireland, you will work independently within agreed hours and help keep the office running smoothly while translating materials as needed and providing reporting to headquarters.