Onsite Administration & Office Operations Specialist

BlackBerry Inc.; Kraków; On-site; PLN 48,000 - 72,000; Full time

Benefits offered by this job

Medical care

Insurance

Multisport

Job summary

ABB Kraków is seeking an Administration Specialist to ensure smooth reception operations and office administration on-site. You will handle visitors, shipments, document management, procurement, invoices and general administrative support, collaborating with teams and maintaining high professional standards.

This role offers stability, a friendly atmosphere and a benefits package that includes medical care, insurance, and Multisport.

Qualifications

• Experience in office work and direct customer service.
• Secondary or higher education in administration field or similar.
• Ability to work in a team and share knowledge.
• Attention to detail, focus on precise task execution and repetitive work.
• Good organization of own work and time management skills; Managing several tasks at once.
• Ability to set priorities and execute tasks according to their importance and to respond to changes after implementation.
• Initiative in performing familiar tasks and agreements.
• Good knowledge of MS Office package (Excel, Word, Outlook).
• High personal culture.
• Communicative level of English, both written and spoken.

Responsibilities

• Reception duties (handling visitors and employees, phone calls).
• Organization of domestic and international parcel shipments.
• Document management (incoming and outgoing correspondence).
• Procurement (ordering groceries, office supplies, business cards, and stamps).
• Processing and reconciling invoices.
• Support to the business in administrative tasks.

Skills

Customer service

MS Office

English proficiency

Time management

Teamwork

Education

Secondary or higher education in administration

Administration-related qualification

Job description

ABB Kraków is seeking an Administration Specialist to ensure smooth reception operations and office administration on-site. You will handle visitors, shipments, document management, procurement, invoices and general administrative support, collaborating with teams and maintaining high professional standards.

This role offers stability, a friendly atmosphere and a benefits package that includes medical care, insurance, and Multisport.