Junior Office Operations & Onboarding Specialist

DLA Piper; Warszawa; On-site; PLN 50,000 - 75,000; Full time

Job summary

DLA Piper is seeking a (Junior) Office Coordinator to ensure smooth day-to-day operations, support staff and visitors, and coordinate administrative processes across the office. You will manage supplies, liaise with suppliers, support onboarding and events, handle correspondence, and collaborate with HR, IT, Finance and Facilities to maintain a welcoming, productive work environment.

The role requires Polish fluency, at least a communicative English level (B2), and a proactive, team-oriented

Qualifications

• Initial experience in administration, customer service, reception, or office support roles.
• Experience in organizing events or coordinating administrative projects.
• Good working knowledge of Microsoft Office applications (Outlook, Word, Excel, Teams).
• Communicative level of English (minimum B2).
• Fluency in Polish.
• Strong organizational and prioritization skills.
• High level of accuracy, responsibility, and a proactive approach to tasks.
• Ability to work effectively as part of a team and demonstrate a high level of professionalism and interpersonal skills.

Responsibilities

• Ensuring the smooth day-to-day operation of the office
• Managing orders for office supplies, refreshments, and materials
• Liaising with suppliers and external service providers (couriers, cleaning services, building management, etc.)
• Handling incoming and outgoing correspondence
• Welcoming visitors and providing organizational support during office visits
• Supporting the organization of meetings, training sessions, and company events
• Coordinating document flow and maintaining administrative records and archives
• Supporting onboarding processes for new employees, including preparing workstations, materials, and system access
• Monitoring office equipment and facilities, and identifying procurement needs
• Cooperating with HR, IT, Finance, and Facilities teams to address ongoing organizational requirements

Skills

Administrative experience

Event coordination

MS Office

English B2

Polish fluency

Organizational skills

Attention to detail

Teamwork

Tools

Microsoft Office

Job description

DLA Piper is seeking a (Junior) Office Coordinator to ensure smooth day-to-day operations, support staff and visitors, and coordinate administrative processes across the office. You will manage supplies, liaise with suppliers, support onboarding and events, handle correspondence, and collaborate with HR, IT, Finance and Facilities to maintain a welcoming, productive work environment.

The role requires Polish fluency, at least a communicative English level (B2), and a proactive, team-oriented