(Junior) Office Coordinator

DLA Piper; Warszawa; On-site; PLN 50,000 - 75,000; Full time

Job summary

DLA Piper is seeking a (Junior) Office Coordinator to ensure smooth day-to-day operations, support staff and visitors, and coordinate administrative processes across the office. You will manage supplies, liaise with suppliers, support onboarding and events, handle correspondence, and collaborate with HR, IT, Finance and Facilities to maintain a welcoming, productive work environment.

The role requires Polish fluency, at least a communicative English level (B2), and a proactive, team-oriented

Qualifications

• Initial experience in administration, customer service, reception, or office support roles.
• Experience in organizing events or coordinating administrative projects.
• Good working knowledge of Microsoft Office applications (Outlook, Word, Excel, Teams).
• Communicative level of English (minimum B2).
• Fluency in Polish.
• Strong organizational and prioritization skills.
• High level of accuracy, responsibility, and a proactive approach to tasks.
• Ability to work effectively as part of a team and demonstrate a high level of professionalism and interpersonal skills.

Responsibilities

• Ensuring the smooth day-to-day operation of the office
• Managing orders for office supplies, refreshments, and materials
• Liaising with suppliers and external service providers (couriers, cleaning services, building management, etc.)
• Handling incoming and outgoing correspondence
• Welcoming visitors and providing organizational support during office visits
• Supporting the organization of meetings, training sessions, and company events
• Coordinating document flow and maintaining administrative records and archives
• Supporting onboarding processes for new employees, including preparing workstations, materials, and system access
• Monitoring office equipment and facilities, and identifying procurement needs
• Cooperating with HR, IT, Finance, and Facilities teams to address ongoing organizational requirements

Skills

Administrative experience

Event coordination

MS Office

English B2

Polish fluency

Organizational skills

Attention to detail

Teamwork

Tools

Microsoft Office

Job description

(Junior) Office Coordinator will be responsible for ensuring the smooth and efficient day-to-day operation of the office. This role supports employees, visitors, and business functions by coordinating administrative processes, managing office facilities and supplies, and collaborating with internal teams and external service providers.

The position plays a key role in creating a well-organized, welcoming, and productive work environment.

Main duties and responsibilities

• Ensuring the smooth day-to-day operation of the office


• Managing orders for office supplies, refreshments, and other materials necessary for office operations


• Liaising and cooperating with suppliers and external service providers (couriers, cleaning services, building management, etc.)


• Handling incoming and outgoing correspondence


• Welcoming visitors and providing organizational support during office visits


• Supporting the organization of meetings, training sessions, and company events


• Coordinating document flow and maintaining administrative records and archives


• Supporting onboarding processes for new employees, including preparing workstations, materials, and system access


• Monitoring office equipment and facilities, and identifying procurement needs


• Cooperating with HR, IT, Finance, and Facilities teams to address ongoing organizational requirements

About You

• Initial experience in administration, customer service, reception, or office support roles


• Experience in organizing events or coordinating administrative projects


• Good working knowledge of Microsoft Office applications (Outlook, Word, Excel, Teams)


• Communicative level of English (minimum B2)


• Fluency in Polish


• Strong organizational and prioritization skills


• High level of accuracy, responsibility, and a proactive approach to tasks


• Ability to work effectively as part of a team and demonstrate a high level of professionalism and interpersonal skills

About Us

We're a global law firm helping our clients achieve their goals wherever they do business. Our pursuit of innovation has transformed our delivery of legal services. With offices in the Americas, Europe, the Middle East, Africa and Asia Pacific, we deliver exceptional outcomes on cross-border projects, critical transactions and high-stakes disputes.

At DLA Piper, we understand that inclusion is not a one-size-fits-all concept. We embrace and celebrate the range of perspectives, backgrounds and experiences that each individual brings to our firm. By fostering a culture that welcomes and appreciates all aspects of our individuality, we ensure that everyone has the opportunity to succeed.

Our commitment to inclusion and positive social impact enables us to provide exceptional service to our clients and communities, while nurturing a unique and inclusive culture for all our people. We welcome the unique contribution that you will bring to our firm and actively encourage applications from all talented people - however your talent is packaged, whatever your background or circumstance and regardless of how you identify.

We are committed to being accessible and accommodating any reasonable adjustments needed throughout the recruitment process to ensure an inclusive experience for all. If you need any support or adjustments, please let us know.

Where local legislation permits, we will conduct relevant pre-engagement screening checks prior to your first day.