Junior Administration Specialist

Cardiomatics; Kraków; On-site; PLN 50,778 - 60,822; Full time

Benefits offered by this job

Sports card

Private medical care

Training budget

Semi-annual performance bonuses

Integration events

Job summary

A healthcare technology company is seeking a Junior Administration Specialist to join their Back office team in Kraków. This role involves issuing invoices, monitoring payments, and coordinating office operations. Ideal candidates should be recent graduates or final-year students with proficiency in Microsoft Office, especially Excel, and a minimum B2 level of English. The position offers a friendly work atmosphere and benefits package, including a salary of 5,000 PLN gross and a hybrid working model.

Qualifications

• Proficiency in Microsoft Office, especially Excel.
• B2 level English language skills.
• Excellent organizational, teamwork, and communication skills.
• High level of conscientiousness and attention to detail.
• Ability to follow structured processes and guidelines.
• Strong analytical thinking skills.

Responsibilities

• Issuing invoices.
• Monitoring payments and performing reconciliations.
• Collaborating with accounting/payroll office.
• Archiving company documents and ensuring efficient document flow.
• Assisting in the preparation of employment contracts.
• Supporting payroll processes.
• Managing employee benefits.
• Coordinating employee surveys.
• Arranging business travel for employees.
• Supporting the Senior Administration Specialist in daily tasks.
• Coordinating office operations.

Skills

Proficiency in Microsoft Office (especially Excel)

English language skills at a minimum of B2 level

Excellent organizational skills

Teamwork skills

High level of conscientiousness and attention to detail

Strong analytical thinking skills

Education

Recent graduate or final-year student

Tools

Microsoft Excel

Job description

Junior Administration Specialist

Job description

Cardiomatics is an artificial intelligence (AI), cloud-based medical grade software (CE/MDR) for analysing ambulatory ECG tests. The system uses clinically validated AI algorithms to provide accurate and high-quality results. Thanks to the automation and state-of-the-art user experience, including an interactive panel, specialists in hospitals, as well as ambulatory care and primary care facilities, can reduce their time spent on analysis up 80% and patient waiting time for diagnosis by 36%.

Working at Cardiomatics means empowering thousands of physicians across Europe to provide better diagnosis and treatment for thousands of patients.

We are looking for an Junior Administration Specialist to join our Back office team. You will work closely with Senior Administration Specialist and various departments to ensure the smooth operation of the company. The ideal candidate is analytical, well-organized, and confident in managing and owning administrative processes.

We are looking for someone who is already active on the job market, a recent graduate, or a final-year student. We are open to discussing a starting employment model of 3/4 or 4/5 of a full-time position.

Responsibilities:

• Issuing invoices
• Monitoring payments and performing reconciliations
• Collaborating with the accounting/payroll office and external legal partners
• Archiving company documents and ensuring efficient document flow
• Assisting in the preparation of employment contracts
• Supporting payroll processes
• Managing employee benefits
• Coordinating employee surveys
• Arranging business travel for employees
• Supporting the Senior Administration Specialist in daily tasks
• Coordinating office operations, including ordering groceries and office supplies, operating office equipment, and overseeing company inventory
• Providing organizational and administrative support to management and employees

Required skills & qualifications

• Proficiency in Microsoft Office (especially Excel)
• English language skills at a minimum of B2 level
• Excellent organizational, teamwork, and communication skills
• High level of conscientiousness and attention to detail
• Ability to follow structured processes and guidelines
• Strong analytical thinking skills

Preferred skills & qualifications

• Strong process automation skills
• Experience supporting or administering limited liability companies (LLCs)

What we offer

• Salary: 5,000 PLN gross
• Opportunity to work in a growing startup expanding internationally
• Friendly work atmosphere and supportive company culture
• Benefits package including a sports card and private medical care
• Training budget
• Semi-annual performance bonuses
• Hybrid working model
• Integration events