Hybrid Office Operations & Experience Coordinator

Niezastapiona; Wrocław; Hybrid; PLN 76,000 - 91,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

Niezastapiona in Wroclaw is seeking an Office Coordinator to support a busy downtown office. This role blends administration, workplace coordination, and stakeholder engagement in a fast-paced international environment.

You will manage daily operations, support HR, finance, and procurement processes, and help maintain compliant records. Hybrid model: 4 days in office, 1 day remote; salary PLN 7,500 gross per month.

Qualifications

• High school diploma or Bachelor's degree in Business Administration, Finance, Economics, Supply Chain, or a related field.
• Experience in office administration or workplace coordination.
• Strong organizational and multitasking skills.
• Excellent communication and stakeholder management.
• Ability to work independently while collaborating across teams.
• Professionalism, discretion, and attention to detail.
• Experience supporting compliance, reporting, or audit-related activities is a plus.
• Customer-focused with proactive problem solving.
• Fluency in English and Polish.

Responsibilities

• Coordinate daily office operations for an efficient, safe, and professional workplace.
• Prepare, maintain, and distribute operational reports, records, and documentation.
• Manage visitor administration, access requests, and security-related processes.
• Provide admin support across HR, finance, purchasing, and office management.
• Coordinate supplier interactions and assist with invoices and payments.
• Maintain office policies, records, and compliance documentation.
• Support audits and control activities by coordinating required documentation.
• Partner with internal teams on workplace initiatives, office changes, and projects.
• Build relationships with employees, service providers, and stakeholders for excellent service.
• Coordinate office supplies, facilities requests, events, and engagement activities.

Skills

Organizational skills

Multitasking

Communication

Stakeholder management

Independence & collaboration

Discretion & attention to detail

Compliance / audits

Customer-focused

English & Polish proficiency

MS Office proficiency

Education

Bachelor's degree in Business Administration / Finance / Economics / Supply Chain

High school diploma

Tools

Microsoft Office

Job description

Niezastapiona in Wroclaw is seeking an Office Coordinator to support a busy downtown office. This role blends administration, workplace coordination, and stakeholder engagement in a fast-paced international environment.

You will manage daily operations, support HR, finance, and procurement processes, and help maintain compliant records. Hybrid model: 4 days in office, 1 day remote; salary PLN 7,500 gross per month.