Office & Admin Specialist - Flexible Hours & Perks

Holisticon; Wrocław; Hybrid; PLN 73,000 - 89,000; Full time

Benefits offered by this job

Luxmed

Multisport

Life insurance

Personal Training Budget

Passion Day

Flexible working hours

2 additional monitors

Job summary

Holisticon, a division within NEXER GROUP, is seeking an organized Office Administrator for our Wrocław office. You will ensure smooth day-to-day operations, manage equipment and supplies, and coordinate with vendors and building management.

You will maintain records, support HR and events, and help with office space management and invoices, while using MS Office daily. A 2+ year background in administration is required, with Polish and English at least at B2 level.

Qualifications

• Has at least 2 years of experience in administrative, office or multitasking roles.
• Fluent in Polish and English (minimum B2).
• Proficient in MS Office, including Excel.
• Experience working with vendors and external service providers.
• Capable of preparing reports, documentation and administrative records.
• Interest in facility and office space management and organizing events.

Responsibilities

• Ensure smooth day-to-day operation of the Wrocław office.
• Manage office equipment and coordinate purchases of supplies.
• Monitor technical condition and coordinate repairs and maintenance.
• Maintain administrative documentation and archiving records.
• Manage the company library and related assets.
• Coordinate office lease administration with vendors and building management.
• Monitor service quality and oversee invoice workflows and settlements.
• Support renovations, workspace changes and relocation projects.

Skills

Polish language

English language

Vendor management

Reports & documentation

Organizational skills

Multitasking

Tools

MS Office Suite

Job description

Holisticon, a division within NEXER GROUP, is seeking an organized Office Administrator for our Wrocław office. You will ensure smooth day-to-day operations, manage equipment and supplies, and coordinate with vendors and building management.

You will maintain records, support HR and events, and help with office space management and invoices, while using MS Office daily. A 2+ year background in administration is required, with Polish and English at least at B2 level.