Office & Admin Specialist — Flexible Hours & Perks

Traffit; Wrocław; On-site; PLN 73,000 - 89,000; Full time

Benefits offered by this job

Luxmed

Multisport

Life insurance

Personal Training Budget

Passion Day

Flexible working hours

2 additional monitors

Job summary

Holisticon Connect, a division within NEXER GROUP, looks for an Office Administrator to ensure smooth Wrocław operations and multi-department support. You will handle day-to-day office tasks, vendor coordination, and documentation while promoting a structured work environment.

The role requires at least 2 years of experience, fluent Polish and English, strong MS Office skills, and a proactive, organized mindset in a dynamic setting. An onsite position with comprehensive benefits is offered.

Qualifications

• 2+ years of experience in administrative, office, or multitasking role.
• Good command of Polish and English (minimum B2).
• Strong MS Office skills, especially Excel.
• Experience working with vendors and external service providers.
• Ability to prepare reports, documentation, and administrative records.
• Interest in facility and office space management; adaptable to change.
• Self-organized with the ability to manage workload and meet deadlines.
• Strong communication, attention to detail, and ownership of tasks.

Responsibilities

• Ensure smooth day-to-day operation of the Wrocław office.
• Coordinate purchases of office and kitchen supplies and manage equipment.
• Monitor technical condition and coordinate repairs and maintenance.
• Maintain administrative documentation and archiving.
• Manage company library and internal records.
• Oversee office lease administration and interactions with building management.
• Monitor service quality and manage invoice workflows.
• Support office renovations and workspace changes.

Skills

Organizational skills

Polish & English language proficiency

MS Office including Excel

Vendor coordination

Tools

MS Office (Excel)

Job description

Holisticon Connect, a division within NEXER GROUP, looks for an Office Administrator to ensure smooth Wrocław operations and multi-department support. You will handle day-to-day office tasks, vendor coordination, and documentation while promoting a structured work environment.

The role requires at least 2 years of experience, fluent Polish and English, strong MS Office skills, and a proactive, organized mindset in a dynamic setting. An onsite position with comprehensive benefits is offered.