Hybrid Office & Reception Coordinator

Xperi; Warszawa; On-site; PLN 40,000 - 52,000; Full time

Job summary

Xperi in Warszawa is seeking a friendly Receptionist to greet visitors, manage mail and calls, and support day-to-day office operations in a fast-paced tech environment.

You will liaise with suppliers, coordinate meetings, maintain records, and help organize events while ensuring a welcoming atmosphere. Fluency in Polish and English, plus MS Office skills, are essential.

This role offers a hybrid/onsite setup with a supportive team and opportunities to grow within a global tech company.

Qualifications

• Native-level Polish and fluent English, written and spoken.
• Proficiency in MS Office (Word, Excel, Outlook).
• Experience in reception/front desk is a plus but not required.

Responsibilities

• Greeting and assisting visitors, clients, and guests in a professional manner.
• Liaising with suppliers, external service providers, and office building management.
• Reporting facility and maintenance issues and monitoring timely resolution.
• Handling incoming and outgoing correspondence, coordinating courier and postal services.
• Booking and preparing meeting rooms, arranging refreshments and catering for meetings.
• Ordering office and kitchen supplies, ensuring adequate stock levels.
• Updating and maintaining office records, systems, and reception access databases.
• Assisting in the organization of office events, including obtaining quotations and coordinating deliveries.

Skills

Polish (Native)

English (Fluent)

Tools

MS Office

Job description

Xperi in Warszawa is seeking a friendly Receptionist to greet visitors, manage mail and calls, and support day-to-day office operations in a fast-paced tech environment.

You will liaise with suppliers, coordinate meetings, maintain records, and help organize events while ensuring a welcoming atmosphere. Fluency in Polish and English, plus MS Office skills, are essential.

This role offers a hybrid/onsite setup with a supportive team and opportunities to grow within a global tech company.